Business Operations Coordinator

1 week ago

Finsbury Square, United Kingdom The Portfolio Group Full time

About The Portfolio Group

The Portfolio Group is a leading provider of resources and guidance for professionals in the accounting, tax compliance, HR, and health & safety industries.

We are seeking an experienced Business Operations Coordinator to join our team in London Blackfriars. As a key member of our support team, you will play a vital role in ensuring the smooth operation of our office and supporting our Senior Leadership Team.

Key Responsibilities

  • Meet and greet all visitors to the office, presenting a professional image at all times.
  • Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.
  • Work with the property management team to report faults and issues with office equipment and facilities.
  • Maintain the overall presentation of the office, ensuring a professional image is presented to all visitors.
  • Work closely with the Leadership team on your floor, assisting with their mailbox and calendars, and ad hoc tasks and reports.
  • File and scan all confidential correspondence in the appropriate folder.
  • Floor stock takes and order additional equipment when required.
  • Create agendas for meetings and minute take upon request.
  • Produce reports in the absence of any member of the business support team.
  • Provide various basic weekly, monthly, and ad hoc reports when required.
  • Undertake other duties to ensure operational efficiency of the department.
  • Keep team distribution lists up to date along with team chat groups.
  • Ensure all meeting rooms are presentable and the meeting room bookings system is monitored and always controlled.
  • Manage people's movements in the absence of managers, ensuring accurate logging of movements.
  • Ensure Select HR is up to date.
  • Order and stock stationery and printing paper.
  • Ensure drinks fridges are full for monthly TFI.
  • Support with leaver and starter forms.
  • Create and maintain new starter spreadsheets.
  • Making up new starter's swag/goody bags.
  • Ensure access passes are created.
  • Upload interview notes to P Files.
  • Assist in sales career days/events.
  • Request incentive prizes from purchase ledger for your floor.

Essential Skills and Experience

  • Experience of working in an administration role.
  • Good written and oral communication skills.
  • Strong administrative skills.
  • Accuracy and attention to detail.
  • Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and maintain accurate records.
  • Excellent communication and active listening skills.
  • Ability to work under pressure and to deadlines.

Benefits

  • Free breakfast on a Monday.
  • Free fruit weekly.
  • Refurbished modern offices.
  • Monthly event - TFI.
  • Loyalty scheme for holidays.
  • Career pathways.
  • Cashback healthcare scheme.
  • Day off on birthday.
  • Profit share.

  • Business Support Coordinator

    2 weeks ago

    Finsbury Square, United Kingdom The Portfolio Group Full time

    Business Support Coordinator London Blackfriars - Full Time Office Based! 8:45- 5:15pm Salary: 25k Plus Excellent Benefits Package My client is seeking an experienced individual to join their team i to enable them to continue to meet their growth expectations and ensure that the business and different departments run efficiently. You will be required to...

  • Business Support Coordinator

    4 weeks ago

    Finsbury Square, United Kingdom The Portfolio Group Full time

    Business Support Coordinator London Blackfriars - Full Time Office Based! 8:45- 5:15pmSalary: 25k Plus Excellent Benefits PackageMy client is seeking an experienced individual to join their team i to enable them to continue to meet their growth expectations and ensure that the business and different departments run efficiently. You will be required to...

  • Business Support Coordinator

    2 weeks ago

    Finsbury Square, United Kingdom The Portfolio Group Full time

    Business Support Coordinator London Blackfriars - Full Time Office Based! 8:45- 5:15pmSalary: 25k Plus Excellent Benefits PackageMy client is seeking an experienced individual to join their team i to enable them to continue to meet their growth expectations and ensure that the business and different departments run efficiently. You will be required to...

  • Onboarding Coordinator

    1 month ago

    Finsbury Square, United Kingdom People Group Limited Full time

    People Group is a thriving recruitment business with a turnover of £68 million. Renowned for our exceptional staff retention, we pride ourselves on fostering a great culture that genuinely cares about our employees. When people join our business, they stay, thanks to our supportive and enriching work environment.We are looking for a talented and friendly...

  • Office Coordinator

    4 weeks ago

    Finsbury Square, United Kingdom The Portfolio Group Full time

    Ready to be the heartbeat of the HQ?Our client is seeking an Office Coordinator to keep operations flowing seamlessly!Day to DayTo meet and greet all visitors to the business and always present a professional image.Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.Work with the...

  • Marketing and Events Coordinator

    2 weeks ago

    Finsbury Square, United Kingdom The Portfolio Group Full time

    Overview:This position is perfect for an individual passionate about events and marketing, seeking to gain valuable experience in both areas. You will be responsible for the planning, promotion, and execution of both digital and in-person events.We are looking to hire a Marketing and Events Coordinator to join our dynamic marketing team. This role is based...

  • CRM and Knowledge Operations Manager

    2 months ago

    Finsbury Square, United Kingdom Talent Staffing Full time

    Our client are a global Executive Search firm specialising in providing top-tier talent solutions to their clients. As part of their strategy, they are seeking a contract based (6-8 months) Operations & Knowledge Manager to play a crucial role in ensuring efficient operations and effective knowledge management. This position will be vital in supporting our...

  • Civil Engineering Coordinator

    2 weeks ago

    Finsbury Square, United Kingdom NMS Recruit Ltd Full time

    Position Overview:NMS Recruit Ltd is on the lookout for a skilled Civil Engineering Coordinator to join a dynamic Internet Service Provider. This role is primarily office-based and focuses on the effective management of Civil Engineering operations to ensure timely and cost-efficient project delivery, ultimately enhancing customer satisfaction.Key...

  • Business Development Executive BioEnergy

    3 months ago

    Finsbury Square, United Kingdom HR GO Recruitment Full time

    Business Development ExecutiveIn charge of business development work for bioenergy project such as biogas, bio-ethanol, SAFTaking lead for due diligence works and also feasibility study for both of M&A opportunities and green field development in terms of commercial/technical/legal review to evaluate project and make business case with managing...

  • Civil Engineering Project Coordinator

    1 week ago

    Finsbury Square, United Kingdom NMS Recruit Ltd Full time

    About the RoleNMS Recruit Ltd is seeking an experienced Civils Coordinator to join our team. As a key member of our operations team, you will play a crucial role in ensuring the smooth delivery of Civil Engineering activities in a timely and cost-effective manner.Key ResponsibilitiesManage a workstack of connection installs that are currently awaiting...

  • Civils Coordinator

    1 month ago

    Finsbury Square, United Kingdom NMS Recruit Ltd Full time

    NMS Recruit are seeking an experienced Civils Coordinator for a thriving ISP. This is an office based role where you will be responsible for ensuring the smooth delivery of Civil Engineering activities in a timely and costs effective manner to deliver an excellent customer experience. Having the customer at the heart of what we do, you will develop effective...

  • Civils Coordinator

    2 weeks ago

    Finsbury Square, United Kingdom NMS Recruit Ltd Full time

    NMS Recruit are seeking an experienced Civils Coordinator for a thriving ISP. This is an office based role where you will be responsible for ensuring the smooth delivery of Civil Engineering activities in a timely and costs effective manner to deliver an excellent customer experience. Having the customer at the heart of what we do, you will develop effective...

  • Assistant Project Coordinator

    7 days ago

    Finsbury Square, United Kingdom Brandon James Full time

    A leading construction consultancy, Brandon James, is seeking a highly motivated Assistant Project Manager to join their team in London due to continuous business growth.The Assistant Project Manager will be working on influential projects across the commercial, residential, and hotel sectors, including luxury developments and large-scale commercial offices,...

  • Finance Business Partner

    2 weeks ago

    Finsbury Square, United Kingdom The Search Core Ltd Full time

    This well-known London based organisation is looking to recruit an experienced Senior Finance Business Partner to lead a team that supports key stakeholders with their business decisions within a specific key directorate. Reporting to the Head of Finance, Planning & Analysis your daily duties will include: * Working closely with the divisional directors...

  • Finance Business Partner

    1 week ago

    Finsbury Square, United Kingdom The Search Core Ltd Full time

    This well-known London based organisation is looking to recruit an experienced Senior Finance Business Partner to lead a team that supports key stakeholders with their business decisions within a specific key directorate.Reporting to the Head of Finance, Planning & Analysis your daily duties will include: * Working closely with the divisional directors in...

  • Traffic Management Operative

    4 weeks ago

    Finsbury Square, United Kingdom Fomac Full time

    Fomac Construction are lookig for Experienced and reliable LANTRA 12D Traffic Management Operatives with good work ethic to join our agency for a long term contract in central London area . The job is managing a busy Central London site and Traffic Management operatives for Compound access , Road closures and Stop and Go work etc.. Valid Lantra card...

  • Traffic Management Operative

    2 weeks ago

    Finsbury Square, United Kingdom Fomac Full time

    Fomac Construction are lookig for Experienced and reliable LANTRA 12D Traffic Management Operatives with good work ethic to join our agency for a long term contract in central London area . The job is managing a busy Central London site and Traffic Management operatives for Compound access , Road closures and Stop and Go work etc..Valid Lantra card required...

  • Interim Financial Business Advisor

    2 weeks ago

    Finsbury Square, United Kingdom The Search Core Ltd Full time

    The Search Core Ltd is seeking an experienced interim Finance Business Partner to join our dynamic team. This role focuses on delivering comprehensive management reporting and financial analysis for a pivotal service delivery division.Key Responsibilities:Assist the division in crafting budgets; critically assess and challenge the inputs from individual...

  • Traffic Management Specialist

    6 days ago

    Finsbury Square, United Kingdom Fomac Full time

    Job Title: Traffic Management OperativeJob Type: Full-timeIndustry: ConstructionCompany: Fomac ConstructionLocation: Central LondonJob Description:We are seeking an experienced and reliable Traffic Management Operative to join our team in Central London. As a key member of our team, you will be responsible for managing a busy Central London site and ensuring...

  • Traffic Management Specialist

    5 days ago

    Finsbury Square, United Kingdom Fomac Full time

    Job Title: Traffic Management OperativeJob Type: Full-timeIndustry: ConstructionCompany: Fomac ConstructionLocation: Central LondonJob Description:We are seeking an experienced and reliable Traffic Management Operative to join our team in Central London. As a key member of our team, you will be responsible for managing a busy Central London site and ensuring...