Office Administrator/Bookkeeper

1 week ago

Richmond Hill, United Kingdom Spiral Communications Ltd Full time

We are seeking a versatile and friendly Office Administrator / Bookkeeper to join our team in Leeds.

* Contract type – Permanent / Part-time (16 to 20 hours with potential to spread over 2 to 4 days via our flexible working options)

* Salary & benefits – Up to £15 per hour; workplace pension; Leeds Arena priority tickets; free on-site secure parking, fruit & drinks

* Responsible to – Managing Director & Creative Director

* Apply by – Friday 26th July

1. The role in brief

• Provide professional and friendly assistance to colleagues and Directors as required, ensuring the smooth and efficient running of the office.

• Provide professional cover for the switchboard, answering incoming calls and directing them as required. Taking messages and preventing unnecessary calls going through to the Directors etc.

• Provide a professional and friendly front of house service to Clients, Suppliers, and other visitors.

• Maintain a variety of Microsoft Excel documents.

• Undertake basic personnel duties with the support of Pennine HR.

• Provide general support to the Managing Director to ensure the smooth running of both Spiral (the company) and Manor House (the office building we are in).

• All purchases and actions affecting the Company should be authorised by a Director.

• Ability to work alone with minimal supervision.

Other relevant comments:

• This position offers a secure and friendly working environment.

• It is a supportive role to the whole business.

• A good and consistent eye for detail is needed for the candidate to be able to proofread at the required level.

2. Main responsibilities

2.1 Administration

• Stationery – monitoring stationery levels and replenishing as required.

• Sourcing supplies

• Typing – general letters/emails as required.

• Spreadsheets – maintaining several spreadsheets for managerial use.

• Company vehicles – maintaining vehicle records, diarising & arranging insurance, MOT, services, vehicle tax etc

• Proofreading – as required.

• Travel – arranging travel, tickets and accommodation where/when applicable.

• Quotes – obtaining quotes from suppliers for projects as they occur.

• Internet research – for projects as they occur.

• Monitoring absences – Holidays, Sickness etc.

• Monitoring & assessing contracts – Checking annual contract prices against competitors. Setting up and maintaining a spreadsheet to record contract expiry dates and deadlines for cancellations.

• Gas/electricity readings – inputting readings onto internet each month.

• Projects – assisting with one off and ongoing projects as they occur.

• Support – supporting the rest of the team as required.

2.2 Reception

• Answering switchboard – transferring calls, taking messages and preventing unnecessary calls going through to the Directors etc.

• General reception/front of house duties – first point of contact, meeting and greeting visitors, providing tea and coffee as required and keeping reception and meeting room areas tidy.

• Post/incoming deliveries – dealing with incoming and outgoing mail (as required) - checking all deliveries before signing for them.

• Couriers – arranging couriers and preparing/checking items before collection i.e. labels.

• Tea/coffee supplies – monitoring and replenishing on a regular basis the levels of tea, coffee, milk, biscuits, fruit and soft drinks, and anything else required for meetings etc.

2.3 Marketing

• Tenders – assisting the Studio and Directors with putting together tenders.

• General support – assisting in general Marketing activities.

2.4 Bookkeeping

• Maintaining several reports and spreadsheets for the Accounts Department – including Sales and Purchase Day Books, Credit Card.

• Inputting invoices, receipts etc onto the Accounts Computer Package 'Sage 50'

• Paying customers – paying suppliers at the end of each month, or as required.

• Credit control – chasing overdue payments and providing copy invoices.

• Credit card – balancing the Company credit card.

• Bank statements – reconciling bank statements.

• Filing and archiving

• Turnover comparison

3. Other responsibilities

3.1 Supervisory & Managerial Responsibilities

• Responsibility for the smooth running of Reception.

• Responsibility for basic personnel with the support of our external HR provider – Pennine HR.

• Responsibility for overseeing the Health and Safety requirements of both Spiral and Manor House.

• Responsibility for maintaining and updating the various HR and H&S policies and procedures.

• Responsibility for ensuring service contracts are maintained and reviewed as required.

• Supervision of contractors – cleaners, window cleaners and any other contractor whilst on the premises.

3.2 Equipment & Materials

• Maintaining and replenishing stationery levels.

• Arranging for repairs on equipment etc as required.

• Reviewing and renewing annual equipment contracts

• Overseeing service contracts (boilers, lifts, water coolers, security contracts etc).

• Responsible for ensuring all confidential information remains locked away and • restricting access to only those authorised to access it.

4. How to apply

Please email send a copy of your CV and a covering letter explaining why you believe you are suited to the role no later than the date specified at the top of this page. Successful applicants will be contacted to arrange a subsequent interview at our office in Leeds

  • Office Administrator/Bookkeeper

    1 week ago

    Richmond Hill, United Kingdom Spiral Communications Ltd Full time

    We are seeking a versatile and friendly Office Administrator / Bookkeeper to join our team in Leeds. * Contract type – Permanent / Part-time (16 to 20 hours with potential to spread over 2 to 4 days via our flexible working options) * Salary & benefits – Up to £15 per hour; workplace pension; Leeds Arena priority tickets; free on-site secure parking,...

  • Bookkeeper

    3 weeks ago

    Brierley Hill, United Kingdom MET Recruitment UK LTD Full time

    Bookkeeper / Administrator £26k - £30k Per Annum Brierley Hill Permanent Our client based in Brierley Hill, is seeking to recruit a Bookkeeper / Administrator to join their current team. The role is based in a practice environment, but candidates will not need practice experience as this role is solely focused on their own Bookkeeping. If the right...

  • Bookkeeper

    3 weeks ago

    Brierley Hill, United Kingdom MET Recruitment UK LTD Full time

    Bookkeeper / Administrator£26k - £30k Per AnnumBrierley HillPermanentOur client based in Brierley Hill, is seeking to recruit a Bookkeeper / Administrator to join their current team. The role is based in a practice environment, but candidates will not need practice experience as this role is solely focused on their own Bookkeeping. If the right candidate...

  • Bookkeeper

    2 weeks ago

    Brierley Hill, Dudley, United Kingdom MET Recruitment UK LTD Full time

    Bookkeeper / Administrator£26k - £30k Per AnnumBrierley HillPermanentOur client based in Brierley Hill, is seeking to recruit a Bookkeeper / Administrator to join their current team. The role is based in a practice environment, but candidates will not need practice experience as this role is solely focused on their own Bookkeeping. If the right candidate...

  • Bookkeeper

    3 weeks ago

    Brierley Hill, United Kingdom MET Recruitment UK LTD Full time

    Bookkeeper / Administrator£26k - £30k Per AnnumBrierley HillPermanentOur client based in Brierley Hill, is seeking to recruit a Bookkeeper / Administrator to join their current team. The role is based in a practice environment, but candidates will not need practice experience as this role is solely focused on their own Bookkeeping. If the right candidate...

  • Bookkeeper

    2 weeks ago

    Brierley Hill, United Kingdom MET Recruitment UK Ltd Full time

    Bookkeeper / Administrator £26k - £30k Per Annum Brierley Hill Permanent Our client based in Brierley Hill, is seeking to recruit a Bookkeeper / Administrator to join their current team. The role is based in a practice environment, but candidates will not need practice experience as this role is solely focused on their own Bookkeeping. If the right...

  • Part-time Bookkeeper

    4 weeks ago

    Richmond, United Kingdom Lamb Personnel Ltd Full time

    Part Time Book Keeper required for exciting industry with offices in TWICKENHAM - managing the day-to-day bookkeeping for the various companies and its principals. Main duties includes: Bookkeeping to trail balance P&L and balance sheet Very good experience of Sage 50 Reconciliations Control accounts Sales invoicing Payments Maintain cashflow...

  • Bookkeeper

    3 weeks ago

    Burgess Hill, United Kingdom Additional Resources Ltd Full time

    **Bookkeeper** **Location: Burgess Hill (RH15)** **Salary: £26K- £36k Per Annum DOE** **The Role**: As a **Bookkeeper **working for an Accountancy Firm, you will help to maintain accurate financial records while bookkeeping and preparing VAT returns and providing administrative support to team. **Responsibilities**: - Collating purchases and sales...

  • Bookkeeper

    2 months ago

    Burgess Hill, United Kingdom Reed Accountancy Full time

    **Reed Accountancy** are currently assisting an established practice in the Burgess Hill area who are seeking an experienced Bookkeeper to join their existing team.Reporting to the Senior Accountant this role will maintain accurate financialrecords and prepare bookkeeping and VAT return as well as providing administrative support to the team. The post holder...

  • Office Administrator

    4 weeks ago

    Richmond, United Kingdom Office Angels Full time

    **Office Administrator** **Permanent, Office Based** **£20,000 to £25,000 with benefits such as 25 days' holiday plus BH, pension and much more!** **Richmond, town centre** **Monday to Friday, 8.30am to 5pm** **Start date: Asap!** **Overview**: A new & exciting opportunity to join a **small but ambitious organisation** in the heart of Richmond as...

  • Part-time Bookkeeper

    2 weeks ago

    Richmond, Greater London, United Kingdom Lamb Personnel Ltd Full time

    Part Time Book Keeper required for exciting industry with offices in TWICKENHAM - managing the day-to-day bookkeeping for the various companies and its principals.Main duties includes:Bookkeeping to trail balanceP&L and balance sheetVery good experience of Sage 50ReconciliationsControl accountsSales invoicingPaymentsMaintain cashflow statementStaff...

  • Office Administrative Assistant

    3 weeks ago

    Richmond, United Kingdom Ply-Line Services Ltd Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for performing a variety of administrative and clerical tasks to ensure the smooth operation of our office. **Duties**: - Perform data entry and maintain accurate records - Organize and schedule Work...

  • Helpdesk Administrator

    2 weeks ago

    Richmond Hill, United Kingdom Office Angels Full time

    Job Title: Helpdesk Administrator (Temporary)Company: Office Angels National AccountsContract Duration: 6-8 WeeksWorking Hours: 8am-5pm, Monday-FridaySalary: £11.64 per hourLocation: East Street, LeedsAbout the Role:Are you skilled in Helpdesk Administration? We are seeking a Helpdesk Administrator on a temporary basis to provide crucial support to our...

  • Senior Bookkeeper

    4 weeks ago

    Buckhurst Hill, United Kingdom Blitz Gooday Ltd Full time

    **Are you a bookkeeping superstar looking for a new challenge?** **Benefits** - Smart casual dress - Modern office 5 mins from Buckhurst Hill tube station near Waitrose, shops and cafes - Good coffee! - 24 days holiday (including 4 days over Christmas) plus all 8 bank holidays - Health care - Pension Scheme with Aviva - Professional subscription paid -...

  • Bookkeeper

    2 weeks ago

    Buckhurst Hill, United Kingdom Flat Fee Recruiter Full time

    IG9 Buckhurst Hill £30,000 - £35,000 depending on experience **Blitz Gooday** Permanent 17 hours ago Are you a bookkeeping superstar looking for a new opportunity in Essex? Join Blitz Gooday as a **Senior Bookkeeper**. Read on to learn more about this wonderful opportunity **Senior Bookkeeper** **Essex IG9 5BY (on Central Line)** **Full Time,...

  • Bookkeeper

    2 weeks ago

    Brierley Hill, United Kingdom RD Accounting Limited Full time

    Our busy accountancy firm requires an experienced bookkeeper. Required skills are as follows: - Completing bookkeeping to Trial Balance level - High level of experience with Journals, Prepayments, Accruals, Depreciation, Fixed Assets, Trade Debtors/Creditors reconciliations - Payroll experience desirable - Use of cloud bookkeeping systems and bank imports...

  • Bookkeeper

    4 weeks ago

    Brierley Hill, United Kingdom RD Accounting Limited Full time

    Our busy accountancy firm requires an experienced bookkeeper. Required skills are as follows: - Completing bookkeeping to Trial Balance level - High level of experience with Journals, Prepayments, Accruals, Depreciation, Fixed Assets, Trade Debtors/Creditors reconciliations - Payroll experience desirable - Use of cloud bookkeeping systems and bank imports...

  • Part-time Bookkeeper

    1 week ago

    Richmond, United Kingdom Si Recruitment Part time

    I am working with a lovely family business looking to add an additional team member in form of a Bookkeeper. The role will include: Processing payments, invoices, income and receipts and entering any data into XeroPaying vendor invoices and tracking bank balancesCompleting VAT returnsVerifying accuracy of business accounts and making the Finance Director...

  • Helpdesk Administrator

    4 weeks ago

    Richmond Hill, United Kingdom Office Angels Full time

    Role: Helpdesk Administrator (Temporary)Contract: 6-8 WeeksHours: 8am-5pm, Monday-FridayPay: £11.64 per hourLocation: East Street, LeedsOffice Angels National Accounts are looking for a candidate to provide support to their client in Leeds. This is a temporary assignment to last approximately 6-8 weeks.Some duties may include:Answering callsHandling...

  • Bookkeeper

    4 weeks ago

    Burgess Hill, United Kingdom Recruitment Genius Full time

    We are looking for a bookkeeper to join our friendly team. The role is based at our office in Burgess Hill. If you are not ICB or AAT level 3 qualified, you would need to have a minimum of 2 years of experience working in an accountancy practice. What can we offer you? - A friendly supportive team and good working environment - Opportunity to develop your...