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Secretariat - Minute-Taker

1 month ago

City of London, United Kingdom Quantum Group Full time

We are Hiring for a Company Secretary Assistant for an International Bank in City of London.This is a temp to perm role with an immediate start. (Excellent Minute Taking Skills.)

To support the Company Secretary by:

* attending formal governance meetings (meetings vary from between 30 minutes to 3 hours)
* taking manuscript notes capturing what you hear
* noting key discussion points
* noting what was agreed
* noting what action is to be taken by whom and by when
* drafting accurate and succinct minutes in English within an agreed timeline on the bank's template
* sharing the draft minutes with the Company Secretary and others
* revising the minutes
* filing the minutes
* maintaining action reports, creating consolidated action reports for individuals, circulating action reports, following up assigned actions with owners
* updating and maintaining various calendars
* providing cover for the secretariat administrator e.g., general administrative duties such as arranging meetings, circulating agendas, collation of meeting packs etc.
* assisting in the preparation of MI/committee submissions for the Secretariat
* assisting in following up/monitoring items to conclusion
* developing a close working relationship with the Secretariat (a small, friendly team of two) and other members of staff

Person Should-
* are passionate about delivering a great service, getting it right first time
* are methodical and organised with good attention to detail
* have excellent written and verbal communication skills in English
* are comfortable drafting non-standard emails, letters, reports, minutes and other business documents in English
* have the skill to communicate what you hear accurately and succinctly including financial information
* comfortable dealing with confidential information
* have a proven track record drafting in English preferably with previous experience preparing detailed and comprehensive minutes of meetings and a knowledge of banking
* have a good working knowledge of Microsoft Office
* fast and accurate typing, data input, shorthand or speed writing
* are a personable, fast learner with a friendly, proactive approach
* can work under pressure.
*can meet tight deadlines
* desire to manage one or more committees