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Interim Secretariat Manager and Executive Assistant

2 months ago

London, United Kingdom Ravensbourne University Full time

Ravensbourne University London is an innovative, industry-focused university located at the heart of London’s newest creative community on the Greenwich Peninsula. We're champions of creativity and collaboration, dedicated to giving our learners the specialist skills and opportunities they need for outstanding careers in digital media and design.

The role: 

At Ravensbourne we are looking for a Secretariat Manager to support our Senior Executive Team and lead the secretariat team. 

This role will require a flexible and highly organised individual to manage diaries, workflow, respond to emails, and keep track of reports, actions and deadlines. The Secretariat Manager will have experience of working with senior professionals, managing a team and  be comfortable facilitating meetings and taking minutes. 

You will need to be self-motivated, calm when working to tight deadlines also an experienced multi-tasker, anticipating needs and juggling competing priorities.  The post sits within the Secretariat team so being a collaborator is also an key part of the role, maintaining a positive ‘can-do’ attitude in an ever-changing landscape is key.

You will develop and coach the  Secretariat team,  providing direction, establishing priorities and promoting services of the team to the Executive.

This role is offered as maternity cover  initially for  6 months with the possibility of extension up to 12 months.

The candidate: 

Skills

You have:

  • Previous experience of managing a developing team 
  • Previous experience of facilitating meetings and taking minutes.
  • Excellent communication and interpersonal skills.
  • An ability to prioritise, plan and organise work and meet deadlines efficiently.
  • An ability to work with a high degree of flexibility and autonomy, tackling new areas of work with confidence. 
  • Experience of dealing with sensitive and confidential matters, in a discreet and confidential manner.
  • Good working knowledge of Office 365 

We welcome applications from suitably qualified people from all sections of the community in our desire to reflect the diversity of the community we serve.

We particularly welcome applications from male and ethnic minority candidates as they are under-represented at this level in this area

Further details:

Job Description

We welcome applicants from all backgrounds and communities, and in particular those that are currently under-represented in our workforce. This includes, but is not limited to, Black, Asian and Minority Ethnic candidates, candidates with disabilities, and female candidates.

From £45,525 per annum