Executive Assistant

2 weeks ago

Chandleramps Ford, United Kingdom Selwood Limited Full time

Our Business

Workdry International is a market-leading provider of engineered solutions for the handling and treatment of water and wastewater.

Our Selwood, Siltbuster, Vanderkamp and Holland Pump business combined form a UK, European and US leader in pumping solutions, on-site water treatment, wet waste processing and the prevention of waterborne pollution, delivering an unrivalled range of rapidly deployable solutions.

We are committed to excellence in solutions and services, staff training and development, sustainability and diversity, and provide an environment where every team member can thrive and progress to their full potential.

About the Role

The Workdry Group has seen enormous growth over recent years. Due to this we’re pleased to be adding an additional Executive Assistant to provide high-level support to members of the executive team to support the efficient delivery of company goals and communications. This role requires exceptional organisation skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

You will be responsible for the handling of sensitive information and business communication with the utmost discretion, liaising with internal and external stakeholders on various projects and tasks.

* Managing schedules for executive members, including calendars, appointments, meetings, travel arrangements, telephone calls and emails.

* You will act as the primary point of contact between the executive and internal/external stakeholders.

* Handle incoming communications, including phone calls, emails, and other inquiries, prioritising and responding on behalf of the executive when appropriate.

* Schedule meetings and business events both internally and externally in a timely and professional manner.

* Overseeing the smooth operation of the executive office, including maintaining office supplies and equipment.

* You will be preparing and editing reports, presentations, and corporate documents requested by executives.

* You will organise and coordinate meetings, including preparing agendas, taking minutes, arranging food/refreshments and following up on action items.

* Plan and execute executive-level events, conferences, and team meetings.

* You will be responsible for arranging travel and accommodation including hotel, train and flight bookings as well as handling travel related expenses.

* Assist in the planning and execution of special projects as assigned. Track project timelines, deliverables, and ensure that deadlines are met.

* Handle sensitive and confidential information with the highest level of discretion and professionalism. Maintain a secure and organised filing system for confidential documents and correspondence.

* You will occasionally need to work outside of regular business hours and on occasion, travel may be required to support the executives.

QUALIFICATIONS & EXPERIENCE

* Educated to A-Level standard or equivalent in business administration, communications or similar – desired but not essential.

* Demonstrable experience in an executive assistant or similar administrative role covering multiple executives.

* Proven experience in managing complex calendars, travel arrangements, and communications.

* Proficient user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

* Ability to form effective relationships with people at all levels and to communicate well over the telephone, face to face and in writing.

* Outstanding organisation and time management skills.

* Excellent verbal and written communications skills.

* High level of attention to detail and accuracy.

* Pre-emptive and able to assimilate new information quickly.

* Highly diplomatic and discrete with the ability to handle highly sensitive matters.

* Flexibility and adaptability to changing priorities and demands. Proactive and able to work on own initiative without supervision.

What We Can Offer You

* Competitive salary & eligible for company bonus scheme (annual and quarterly payments)

* Medicash Scheme – medical expenses scheme (access to 24hour online GP services, discounted gym memberships)

* Pension scheme with contribution based on total earnings not just salary

* 24 days holiday + 8 Bank Holidays and increasing annual leave entitlement with long service

* 3x your annual salary life insurance (DIS)

* Employee assistance programme (EAP) & access to Mental Health first aiders

* Employee discount scheme (discounts/vouchers for supermarkets, high street shops, holidays and more)

This role is open to part-time and full-time applicants.

This role is not open to Agencies - Please no calls or emails - Thank you.

EDI Statement

Workdry International Ltd is committed to encouraging equality, diversity, and inclusion among our workforce, and eliminating unlawful discrimination.

We value transparency, respecting others and understanding differences. We give full and fair consideration to all applicants, regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

As part of your recruitment journey, we are happy to support requests for reasonable adjustments

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