Assistant / Executive Assistant to CEO

4 weeks ago


United Kingdom Hays Full time €33,800 - €39,000

Provide proactive, high-level executive support to the Vice-Chancellor, VC's Policy Advisor, and the Chair of the Board, ensuring efficient management of their schedules, correspondence, and administrative tasks.
This is a temporary assignment in the first instance with a view to go permanent for the right candidate.
Hybrid working - 3 days office 2 days home - based on Talbot Campus
£33,800 to £39,000 salary DOE - paid at an hourly rate whilst temping

Duties to include:

High-quality administrative and secretarial support,
Manage a busy diary with conflicting priorities, liaising proactively and professionally with internal and external stakeholders to prioritise and make best use of the V-C's time,
Anticipating opportunities to ease demands on the V-C's time,
Organise and provide support for a wide variety of meetings, this will include note taking and post-meeting follow ups,
Co-ordinate arrangements for maximum efficiency and ease, and making the VC aware of any potential issues as soon as possible;
Taking responsibility for the planning, management and scheduling of often complex and demanding priorities,
Ensure clear and efficient communications on behalf of and for the VC, including promptly and respectfully managing communications directed to and from the VC, with urgent matters addressed as such,
Ensure the VC is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements,
Support preparation of all confidential stakeholder correspondence/engagement,
Resolving issues where possible or triaging requests to the appropriate level,
Liaison with VIPs and wide range of stakeholders,
Exceptionally high level of organisational skills, effective decision-making skills and excellent attention to detail,
Ability to manage competing demands effectively in a fast-paced office environment,
Proven experience providing executive support at a senior level,
Confidence in managing complex stakeholder relationships



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