Administration Manager

3 weeks ago

Andover Hampshire, United Kingdom Correct Contract Services Limited Full time
Job description

Join CCS & Shape the Future of Renewable Energy

Why Choose CCS?

  • Develop new skills with our full training programs, coaching, and mentoring support.
  • Grow your career with us, with clear pathways for personal development.
  • Enjoy long-term contracts and job security.
  • Earn excellent rates of pay that reflect your skills and dedication.

About Us

CCS was established in 2007 to deliver high-quality boiler installation services to social housing customers. Over the years, our diverse team has grown significantly, enabling us to expand our offerings and incorporate cutting-edge technologies. Today, we are at the forefront of renewable energy installations, setting industry standards and leading the way in innovative solutions for our clients.

Be Part of a Growing Team & Apply Today

If youre ready for a new challenge and want to be part of a forward-thinking company, contact us to learn more about our opportunities. Your journey to a rewarding career with CCS starts here

Job Purpose:

To ensure the efficient and effective management of all CCS compliance processes within the organisation. The Compliance Coordinator plays a vital role in overseeing compliance activities by updating accreditation portals, coordinating internal audit schedules, managing reports driven by Protean and supporting all departments in compliance related matters.

By meticulously executing these responsibilities, the Compliance Coordinator contributes to the smooth operation of the organisation and ensures compliance with regulatory requirements and internal policies.

Benefits for working at CCS:

  • Pension Scheme, (Auto-enrolment after completion of probation.).
  • Buying / Selling of annual leave after successful probation period in the allocated window.
  • Potential for enhanced benefits package after two years service, based on performance.
  • Professional growth.
  • Parking available in office locations.
  • Refer a friend bonus scheme.
  • Work related training (in-house and external where appropriate).
  • 24/7 Employee Assistance Program

Duties:

  • Manage accreditation portals and ensure certificates are uploaded when requested and on renewal
  • Create and manage contracts in Protean for tooling/assets & IT equipment
  • Create office and site staff profiles in Protean for Sub-contractors
  • Coordinate the calibration of tools ensuring that all calibration is kept up to date
  • Approve all new subcontractors and manage completion of PQQ pre-approval compliance checks
  • Liaison with insurers on day-to-day queries and providing renewal data. Deal with any non-fleet related claims or notifiable events.
  • Manage compliance inbox ensuring all emails are responded to within 24 hours
  • Maintain the company Internal & External Audit plans. Diarise and send out a monthly audit schedules to all auditors/auditees and chase completion.
  • Collate audit results centrally and report to the appropriate internal stakeholders
  • Manage the audit contract in Protean and report to contract managers including chasing of all overdue audits
  • Provide oversight for all legal register actions/reviews. Ensure open actions/reviews are completed in a timely manner and chase where necessary.
  • Ensure the CCS Business Continuity Plans and Risk Registers are reviewed regularly and kept up to date. Coordinate input from all areas of the business and update in response to any risk or changes to the business.
  • Distribute weekly compliance reports for clients
  • Collate articles from all areas of the business and distribute the monthly CCS Newsletter
  • Provide Compliance Inductions to new starters as part of the company onboarding process.

Skills/Qualifications:

  • Strong organisational skills
  • Ability to analyse information quickly
  • High level of accuracy, attention to details and thoroughness in all tasks
  • Comfortable working with data and reporting
  • High level of professionalism and customer service
  • Excellent communicator who can build relationships with internal stakeholders
  • Clear written communication skills
  • Ability to multitask and prioritise tasks effectively
  • Can think clearly working in a fast-paced environment

Experience Required:

  • Experience with contract management systems, such as Protean is preferred
  • Proficiency in Microsoft Office suite and other relevant software applications
  • Experienced in maintaining audit plans, reporting results, and overseeing legal compliance

Personal Attributes:

  • You pride yourself on truth and share knowledge for the greater good.
  • You are committed to improvement and are an active team participant.
  • You accept responsibility for your role and promote ownership in others.
  • You have a desire to be successful and achieve goals, whether small or large.
  • You are flexible to meet business needs and actively work towards expanding your knowledge and developing your skills.
We are an equal opportunities employer, and we welcome applicants no matter what their ethnicity, gender, sexuality, beliefs, or nationality.

JBRP1_UKTJ

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