Facilities Projects Coordinator

3 weeks ago

London, United Kingdom HLB Recruitment Full time

This prestigious London law firm are looking for an experienced facilities projects coordinator (PMO Coordinator) to assist with the firm’s office relocation programme. The role will involve:

  • Manage document control, assisting with the mapping of iManage and setting up a project structure to capture all relevant e-mails, attachments and presentations to enable multiple users to access current information.
  • Co-ordinating the key PMO activities, including reporting, planning, risk and issue management and quality log maintenance
  • Delivering governance arrangements through the provision of accurate and timely reporting.
  • Development and maintenance of project timelines and resource plans at the appropriate level of detail.
  • Ensuring risk is assessed and monitored on an ongoing basis and issues are escalated effectively and managed to resolution by creating and maintaining a risk register.
  • Reporting and communicating progress against plan and issues to the project team, sponsors, and stakeholders.
  • Assisting with the comms plan and liaising with the internal comms team to co-ordinate updates on the internal intranet pages as well as firmwide communications
  • Coordinating multiple workstreams.
  • Liaising with internal and external suppliers / stakeholders and follow up with key stakeholders to ensure they are keeping to time and delivering as set out in the project plans.
  • Collation of project reporting – ownership of distribution
  • Chairing internal project meetings – preparing agendas for key project meetings, taking meeting minutes and following up on agreed action points.
  • Supporting change management and the business change team as and when required.
The successful candidate will have relevant experience in a corporate office environment along with appropriate accreditations eg PRINCE 2. The position is a 2 year fixed term contract with immediate start

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