Sales Operations Administrator

3 weeks ago


Woking Surrey, United Kingdom Swordfish.ai Full time

We've got an incredible opportunity for a Sales Operations Administrator to join our team. This role is hybrid, being mainly remote but with regular meet-ups as required with the VP of Sales, so you'll need to be based in Woking or the surrounding areas.

You'll need your own pc/laptop and headset, but we'll provide all the necessary software. Working hours will be on US time, so it's essential you can work between 1 pm - 9 pm, Monday - Friday.

Salary: £30 - £35k

Your mission

As the Sales Operations Administrator, you will be responsible for calendar scheduling, email communications, CRM management, and providing administrative support as needed.

. Key Responsibilities:

  • Manage the sales team' calendar, including scheduling meetings, appointments, and travel arrangements
  • Maintain accurate and up-to-date records of sales activities and customer interactions in the company's CRM system
  • Manage email correspondence on behalf of the sales team
  • Take detailed meeting minutes and distribute them accordingly
  • Build and maintain strong relationships with customers to ensure high levels of satisfaction and retention
  • Coordinate and prepare materials for meetings, presentations, and conferences
  • Conduct research and compile reports as requested by the sales team
  • Collaborate with other members of the team to ensure seamless operations

Our ideal Executive Assistant would have:

  • Experience in managing CRM systems, ideally Pipedrive (or similar)
  • Proficiency in Google Workspace and Microsoft Office
  • Strong attention to detail and accuracy
  • Excellent problem-solving skills and the ability to think creatively to overcome challenges
  • Excellent communication and interpersonal abilities
  • Excellent time management and organizational skills
  • Ability to multitask and prioritize tasks in a fast-paced environment
  • The ability to be self-motivated, results-oriented, and able to work independently


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