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Executive assistant to the provost

2 months ago

United Kingdom HAYS Full time
Looking for an experienced EA to join a leading university supporting the Provost

Managed by the Executive Officer to the Provost’s Office, the post holder will work as part of the Provost’s Office in supporting the delivery of strategic and operational plans and objectives, supporting colleagues and providing administrative and project support as necessary.
The post holder will provide administrative and high-level executive assistance to the Provost’s Office and support the planning activity of the Deans of College. They will support the analysis and resolution of issues and problems and in doing so liaise with the wider University Community.
Your new role
To manage the diary and to assess and prioritise demands on the time of the Provost; to co-ordinate, arrange and support their meetings, including acting as secretary to their meetings as required (including co-ordination and planning of meetings); to plan schedules.
• Professional and positive point of contact for staff and managers (email, ‘phone, face-to Essential • Proven high level executive administrative experience, including diary management, managing senior executive email inboxes, minute taking, drafting reports and correspondence. • Experience of communicating effectively, both verbally and in writing, at all levels and with tact and diplomacy. • Experience of working with and supporting staff at a senior level in a complex organization. • Experience of working on own initiative, within an overall structure; and a positive and proactive approach to problem solving. • Experience of being secretary to committees and/or meetings. Desirable • Some experience of providing project management support. face), maintaining confidentiality at all times.
• Organising meetings, workshops, events and interviews, booking rooms, distributing agendas and papers in a timely manner and attending
• Draft agendas and take accurate and complete notes and write up minutes of in a clear, concise, and coherent format (standardised in the house-style if formal committee minutes) as required on a wide range of higher education matters.
• To co-ordinate, arrange and support their meetings, acting as secretary when required.
• To plan schedules and organise travel and accommodation.
• To manage their inbox, responding, referring, commissioning and drafting as required
• To liaise with colleagues in relation to the Provost’s internal and external projects and events.
• Financial administration including raising purchase orders, processing invoices and expense claims.
• To support the Deans of College in planning activities under the guidance of the Executive Officer to the Provost’s Office.
What you'll need to succeed
Essential:
• Proven high level executive administrative experience, including diary management, managing senior executive email inboxes, minute taking, drafting reports and correspondence.
• Experience of communicating effectively, both verbally and in writing, at all levels and with tact and diplomacy.
• Experience of working with and supporting staff at a senior level in a complex organisation.
• Experience of working on own initiative, within an overall structure; and a positive and proactive approach to problem solving.
• Experience of being secretary to committees and/or meetings. Desirable
Desirable:
• Some experience of providing project management support.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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