Document and Data Management Controller
3 weeks ago
Xlinks Reports to PMO Manager
Location Home based with occasional travel
Competitive Salary
Xlinks exists to capture the power of nature to generate a near-constant, low-cost energy supply and connect it to the point of consumption in real-time. Xlinks’ “first of a kind” project, the Xlinks Morocco-UK Power Project, will provide low-cost, clean power to over 7 million British homes from the end of the decade. Once complete, the project will be capable of supplying 8% of Great Britain’s electricity needs.
6GW of reliable energy for an average of 20+ hours a day, complimented by an onsite 20GWh/5GW battery facility. The new electricity generation and battery storage facilities will be located in Morocco’s renewable energy-rich region of Guelmim Oued Noun and will be connected exclusively to Great Britain via 3,800km HVDC sub-sea cables.
The project will provide a dedicated, near-constant source of flexible and predictable clean energy for Britain, designed to complement the renewable energy already generated across the UK.
For more information visit and follow us on LinkedIn and Twitter.
The Project Management Office (PMO) Senior Document Controller reports to the PMO Manager as part of Xlinks Ltd, supporting the Morocco UK Power Project (MUPP). The PMO Senior Document Controller will be responsible for establishing and developing processes, standards, and assurance mechanisms for project documentation, and ensuring that MUPP maintains an accurate suite of auditable documents. In practice, this encompasses the day-to-day management and control of project / business documents and records throughout the project life cycle. The objective of the PMO Senior Document Controller is to ensure that MUPP’s project management teams have a robust and fully auditable Document Management System. They will support the development of a culture of consistent delivery quality, aligned with the Xlinks’ overarching project strategy, and help communicate effective engagement and document management practices across the project.
Document Management
To establish and maintain appropriate document and information management strategies, frameworks, and standards, and ensure their implementation and adherence across the wider project.
Maintenance of a fully fit for purpose Document Management System that effectively manages project documentation in a clear and auditable way.
Training on the Document Management System (DMS) to ensure alignment in the receipt and issue of drawings, documents and transmittals.
Regular auditing and reviews of project record keeping.
Coordination with MUPPs teams to ensure that the drawing management system is implemented with full archiving of project records.
To be the business expert for document management encompassing business processes, technical standards and systems. To include: maintaining knowledge of current and emerging industry methodologies and technologies, preparing the necessary business processes and keep these up-to-date, management of project information and documentation not limited to financial monitoring, quality assurance and control, project governance, project KPI and SHE documentation as required.
Collaborate with project managers and stakeholders to identify opportunities for process improvement within the PMO and across project teams.
Develop and implement standardised document management processes, templates, and best practices.
Continuously evaluate and refine PMO document management processes to optimise efficiency and effectiveness.
Serve as a primary point of contact for project stakeholders, providing timely updates and addressing inquiries.
Ensure clear and consistent communication channels are established and maintained throughout the project lifecycle.
Risk and Issue Management
Assist project managers in identifying, assessing, and mitigating documentation risks and issues.
Maintain risk and issue registers, tracking the status of mitigation actions and escalating as necessary.
Quality Assurance
Conduct quality reviews of project documentation, deliverables, and processes to ensure adherence to standards and guidelines.
Provide feedback and recommendations for improving the quality of project outputs and outcomes.
Familiar with the management of core PMO processes, and document management and governance frameworks within Large Capital Projects, Infrastructure, Utilities, and / or Transmission projects.
Extensive knowledge of enterprise scale document management systems and their setup and administration.
Experience of working and communicating with senior stakeholders
6+ years of experience document management in complex, multi-country environments.
~ Experience working in Large Capital Projects, Infrastructure, Utilities, and / or Transmission.
~ Undergraduate degree or equivalent experience.
~ Project Management qualifications are advantageous but not required.
A competitive salary
A flexible work environment
A unique, exciting fast-paced working culture
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