Personal Assistant to Director
3 weeks ago
The ideal candidate will provide top-level assistance for high level executives. The primary function is to provide comprehensive administrative support to ED’s Office and function as Executive Assistant to ED & DyCEO.
Responsibilities
- Manage Calendar and appointments of ED & DyCEO
- Assist in Administration of the ED & DyCEO’s Office in coordination with GBA department
- Prepare and edit correspondence, communications, presentations and other documents •
- File and retrieve documents
- Assemble and analyse data to prepare reports, data reconciliation, power point presentations etc
- Arrange and coordinate meetings and events
- Monitor, respond to and distribute incoming communications
- Answer and manage incoming calls
- Receive and interact with incoming visitors
- Interact with external clients
- Co-ordinate project-based work
- Minute taking of various meetings
- Any other assignment as decided by the ED & DyCEO
Qualifications
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
- Knowledge of standard office administrative practices and procedures.
- Organizational and planning skills.
- Communication skills – good oral and written communication skills
- Information gathering and information monitoring skills
- Excellent interpersonal skills.
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