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Human Resources Coordinator

4 months ago

Woking Surrey, United Kingdom InfoTrack UK Full time

Please note - this is a 14 month maternity cover. Scroll down to find the complete details of the job offer, including experience required and associated duties and tasks. About Us InfoTrack is a pioneering legal technology provider with a track record of phenomenal growth in the UK since 2016. Delivering game-changing digital solutions, we’ve revolutionised the way property transactions are managed by law firms to make the home moving process easier for everyone involved. With a vision to completely digitise the conveyancing process, our growing portfolio of industry-leading products span digital ID verification to automation tools and more. Our passion for innovation and commitment to align the conveyancing process with the 21st century is key to our success. Overview We are looking for someone to join our People team for a 14 month maternity cover, carrying out key tasks to support InfoTrack employees to be the best they can be.You will be working within a fast-paced People department supporting the smooth running of the department and internal processes. You will be carrying out key administration duties regarding human resources, office activities, policies and procedures to the highest standard within a people operations function that aligns to the culture of InfoTrack. Responsibilities

  • Oversee the full employee life cycle of all employees at InfoTrack & our sister company Perfect Portal.
  • Drafting offer letters, contracts along with full admin of documents related to the onboarding of new employees.
  • Oversee the onboarding experience of all new starters.
  • Maintaining our HRIS system, including documentation storage, task lists and automation.
  • Administration of monthly payrolls for both InfoTrack & Perfect portal, consolidating data and entry into our internal payroll systems.
  • Assisting with internal employee correspondence and announcements.
  • Managing the People inbox, ensuring responses are prompt and emails are flagged for the relevant member of the team.
  • Coordinating and communicating all employee changes, transfers and promotions, completing the required documentation and notifying the relevant teams.
  • Assist with the implementation, management and reporting of reward & recognition schemes such as spot awards, anniversaries, and annual reviews.
  • Support all internal processes, such as performance reviews, salary reviews and seasonal events.
  • Maintaining employee records and filing within the relevant systems.
  • Manage and oversee missing or expired paperwork ie rights to work, payroll documentation, Fit notes.
  • Assisting with policy updates as appropriate in line with Government guidance, legislative changes and InfoTrack updates.
  • Overseeing the full employee lifecycle.
  • Maintain confidentiality in all aspects of role.
  • Adhoc reporting as and when required.
Experience & Attributes
  • A professional looking to enhance their career in HR
  • Experienced working within a HR environment
  • Knowledge of payroll processes, experience of working with Paycircle desirable
  • Knowledge of up-to-date employment law
  • Excellent attention to detail
  • Good knowledge of Excel, preferred but not essential
  • Ability to deal effectively with change and ambiguity
  • Confidence in building relationships at all levels
  • Excellent written and oral communication skills
  • Experience of a HRIS system is desirable, i.e. HiBob