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Administrator (Permanent)

2 months ago

Simpson Buckinghamshire, United Kingdom Connells Group Full time

Job Description We are recruiting for a Fleet Administrator on a 12 month fixed term contract. You will be based in our Milton Keynes office Monday – Friday 9.00am – 5.30pm. This position encompasses all aspects of the Group’s Fleet Policy, ensuring that it is implemented, followed and monitored at all times. This position is one of a team of administrators responsible for administrating the Fleet operations of circa.2500 vehicles including vehicle sourcing, disposal and general administration across multiple Group companies and operations. Key Responsibilities To answer the telephone and deal with enquiries/requests as necessary. To ensure the processing of speeding, parking and general traffic offence notifications in accordance with authority deadlines. Advise HR and Payroll of required deductions and pass for payment as required and to assist in driver appeals as necessary. To process leavers with a company car in accordance with the leavers procedure and ensure they are signed off with the required deductions and HR and Payroll advised accordingly. To ensure all general administration including car allocation forms, additional drivers, MOT’s, RFL, Fleet checks, vehicle transfers, vehicle movements, driving licence audits, MID updates, mobile phones, vehicle valeting and insurance letters are processed in accordance with the service standards. To administer all insurance claim notifications and update the Insurance database. To include advising MD’s of accidents, request deductions and advising Payroll and employees as required. To process damage recharges and employee deductions as required. To ensure hire/pre-contract cars are ordered as required, ensuring they are returned promptly when finished with and the required administration is maintained including processing de-hire damage recharges. Ensure strong relationships are maintained with Lease companies contacts and main dealers to ensure ‘best value’ and service levels are achieved and negotiate where necessary to ensure this. To assist in the monthly sign off of leasing and fleet maintenance invoices as required. To assist the Group Fleet Manager where necessary in any required areas in the running of the company fleet. Connells Group is one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network of nearly 600 branches nationwide, the Group combines residential sales and lettings expertise with a range of consumer and corporate services including new homes, mortgage services, conveyancing, EPC provision, surveying, corporate lettings, asset management, land & planning, LPA receivers and auctions. Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. CF00471