Administrator - Reconciliations

2 weeks ago

North East Glasgow, United Kingdom AMS CWS Full time

We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients' recruitment team and provide professional interim and temporary resources.

Our investment banking client has been present in the UK for more than 150 years, they're a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Their role is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society.
On behalf of this organisation, AMS are looking for an Administrator-Reconciliation for a 6-month contract based in Dundee/Glasgow.

Purpose of the Role:
The Administrator of Reconciliations will provide technical support to the Manager and Assistant Manager, supporting operational activity in relation to the Reconciliations Function for UK clients

As a Roadshow Coordinator you will be responsible for:

  • Ensuring that all activities and Road Show duties are carried out in full compliance with regulatory requirements and internal policies.
  • Supporting the Issuer throughout full roadshow lifecycle from conception to completion.
  • Creating, managing and distributing roadshow schedules (in excel) for all type of roadshow.
  • Booking travel logistics - flights (commercial and private) cars, trains and accommodation.
  • Researching, pricing and managing booking of suitable venues across Europe and Asia for a range of group events.
  • Responsible for the completion and filing of external pro forma meeting contracts on behalf of the company.
  • Acting as an ambassador for the company on site at London external events. Support busy colleagues with on-site event assistance at their events where required.
  • Setting up GICs and Deal Roadshow slide presentations.
  • Booking virtual and physical meetings and send out calendar invitations (Teams, Webex).
  • Finalising all costs for Roadshow and ensure 100% reimbursement to the desk via Accounts Team. Accounts ensure Clients, entities and other banks are re-charged correctly and is in line company policies.
  • Supporting US Roadshow desk when absent on vacation.
  • Travel occasionally on Business or Training trips.

What we're looking for:

  • Manage multiple projects autonomously, be able to prioritise between various tasks depending on deadlines.
  • Experience working in high pressurised, fast paced banking environment.
  • Excellent communication skills (both written & spoken), strong interpersonal skills.
  • Experience in managing hotel/event contracts.
  • Strong experience of C-Suite contact.
  • Experience of collating costs and ensuring clarity for billing or re-charging to cost centres.
  • Experience of overseas event knowledge and management.
  • Attention to detail and strong time management skills.
  • Display dedication and prioritise problems by considering the impact on the business.

Next steps

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course.
This client will only accept workers operating via an Umbrella or PAYE engagement model.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

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