Office Experience Manager

2 weeks ago

London, United Kingdom Celtra Inc. Full time

Are you a natural people person, who is also highly organized and detail oriented? We are searching for an Office Experience Manager who will be tasked with creating an environment in our New York City office in which people are excited to collaborate and bond. This role will be a combination of routine tasks, event planning, and creative can-do reaction to the needs of the day. As a remote-first organization, this individual will need to be comfortable with establishing relationships and solving problems for individuals near and far. The Office Experience Manager role will be required to work from the office daily with hour flexibility based on the happenings within the office that day. This will be a part-time role with an expectation of 24-32 hours a week typically.

Responsibilities

  • Setup a new New York City office space in a manner that excites and invites employees to come into the space to work
  • Manage the New York office space including regularly stocking food, maintaining cleanliness and organization of the space, and preparing for meetings
  • Act as a host and liaison welcoming guests to the space and allowing them to feel Celtra’s culture 
  • Plan and communicate events that directly influence Celtra’s culture remotely and within the office: health initiatives, lunches, work anniversaries, birthdays, holidays, and employee recognition
  • Organize monthly in office co-working weeks that remote employees will travel to attend, in addition to holiday parties, company retreats, trainings, and other special events & meetings
  • Maintain and develop relationships with vendors and property management
  • Own operational matters such as office maintenance, repairs, and serve as company liaison for office or employee IT issues
  • Order, monitor, and track company spending and supplies (including general supplies, laptops, phones, monitors, etc.)
  • Assist with Executive Assistant responsibilities on an adhoc basis with the Founders and Executive Team
  • Assist with Human Resource related tasks such as interviews, employee welcome procedures, onboarding and offboarding employees
  • Assist in the transition of our HRIS system including document management and data entry
  • Assist the administrative needs of the Executive team when in NYC, making travel arrangements, coordinating meetings, and other assistance as needed
  • Performs other related duties and activities as required.

Qualifications

  • Preferred: 2+ years of Administrative Assistant, Office Management, Hospitality, Personal Assistant or Event Planning experience 
  • Willingness to work within the office space daily 
  • Deep passion for people and positive, can-do attitude a must
  • Strong eye for aesthetics and creative mindset
  • Proven ability to execute with a high level of accuracy and attention to detail
  • Outstanding organizational, prioritization, and time management skills
  • Experience exercising judgment and discretion with sensitive/confidential and proprietary information.

About Celtra
Celtra helps creative and in-house marketing teams design, approve, and deliver digital creative across the ever-growing number of campaigns, markets, designs, and variants. Celtra’s Creative Automation Software for Marketing helps brands move faster than ever while dramatically scaling content production. Companies like adidas, Spotify, Unilever, Lululemon, YETI, and hundreds more partner with Celtra to cut production costs while increasing efficiencies and output in the cloud.

Celtra is a remote first company with hubs located in Boston, New York City, London (UK), and Ljubljana (SI). For more information, visit Celtra at or @Celtra on Twitter.

Empowering Creativity through Diversity & Inclusion

Our mission is to empower creativity - and we cannot fulfill our mission without different perspectives. Diversity drives innovation, and Celtra is committed to diversity, equity, inclusion, and belonging. 

Every employee is empowered at Celtra - no matter your race, age, religion, gender identity, sexual orientation, physical or mental ability, or ethnicity. We hire the best, and develop our teams through continuous education and mentorship, in a community where everyone can bring their whole selves to work.

Base salary is only one part of our total compensation and benefits package and is determined using a salary range and relevant experience. The hourly range for this role is: $27 - $32 per hour.

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