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Executive Assistant

4 months ago

City of London Greater London, United Kingdom Aesara Partners Full time

We are a rapidly expanding executive coaching & consulting Company with a presence in London, Paris, Singapore, Hong Kong, New York and Dublin, working with a global client base. We did hybrid before Covid made it the norm, with our team being in the office, at home, some local to London and many in other cities or countries.
We are a values driven company and our culture is part of our success. We maximise the diversity of who we work with and how we work, sharing talents and ideas and co-building solutions. As an executive coaching business we take pride in how we develop our people to ensure that they have fulfilling careers, ensuring an empowering and dynamic workplace is one of our biggest drivers. There will be a degree of independence expected within the role so you will need to take the initiative and flex from working alone to enlisting support from the team. You will also need to be able to manage your time to prioritise your own workload and ask for help proactively. Having a strong presence in France, fluency in both French and English will provide a considerable advantage for this position. 
There is also the opportunity for this to be a role which supports our US-based team, for which a flexible working schedule will also be possible, including early mornings and evenings.
Alongside this will be a certain amount of diary management through the Executive Assistant part of the role on both external client projects and internal operational projects and tasks. 
Being part of a rapidly growing company that is leading the way in the executive coaching space

This role will be based in our London office on Throgmorton Street, in the City. We do have a flexible working policy, and we practice hybrid working with a minimum of three days per week in the office.

Client liaison and account management with the lead coach
Work with the Finance team internally to ensure projects are adequately budgeted, and invoiced for (no finance experience necessary)
Management of coaching programmes on our various technology platforms
Diary Management 
Travel Logistics
Ability to use initiative and work alone
Able to balance multiple projects and prioritise
Strong time management skills and the ability to manage expectations of others. 
Highly competent in Microsoft Office and able to pick up new platforms quickly. 
Ability to travel to offsites (once or twice a year)
Creative thinker
Be fluent in both French and English
Able to be flexible with working hours