18781 - Personal Assistant to Director - Northern Ireland
3 weeks ago
A rare opportunity has arisen to join the Northern Ireland Children's Services Region. We are looking for a Personal Assistant to the Director Children's Services of Barnardo's Northern Ireland, Michele Janes.
If you are looking to work for an organisation which supports and values its staff, provides a good work life balance, supports flexible working and provides ongoing training for you to do your job and make a difference to the lives of children and young people then Barnardo's could be the place for you.
As one of the largest children's charities in the UK, we provide outstanding Health and Social Care services to vulnerable children, young people and their families. We hold children and young people at the heart of all our decision making and getting better outcomes for more children is what we do.
This role needs you to be highly organised, flexible with great communication skills, superb time management and the ability to work confidentially. Your activities will include:
- diary management
- travel booking in the most efficient way
- setting up meetings, venues, agendas, taking notes and disseminating them
- maintain a clear and logical filing system
- undertake basic projects for the Regional Director and wider regional management team
- managing a small team of administrators
- draft reports and other written documents
- be a conduit for information sharing and the first point of contact for the office of the Director Children's Services
The ability and desire to build effective working relationships is crucial to the role, as is being calm under pressure and being able to meet deadlines. This is a role for an exceptional person and we will provide exceptional support and a positive working experience for you.
Please ensure that you outline on your application how you meet all of the Essential/required criteria listed below:
- Successful experience of working as a personal assistant/admin support to senior management
- Demonstrable experience of appropriate handling of confidential or sensitive information
- Fully computer literate including the Microsoft Office suite of programmes
- Experience of managing others
- Highly organised and capable of maintaining efficient systems
- Experience of project management
- Demonstrable experience of using a range of management information systems - Barnardo's use D365
For this post there will be an expectation to be based within the Northern Ireland region and have the ability to travel on occasion as is required.
Location: NI Regional Office. Hybrid working can be negotiated
Closing: Sunday 2 June 2024 at midnight
Interview Date: Tuesday 11 June 2024 in NI Regional Office
The successful candidate will also be required to undertake an AccessNI check.
NI Regional Office
542 -544 Newtownards Road
Belfast
BT4 3HE
NI Regional Office 542 -544 Newtownards Road Belfast BT4 3HE
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