Facilities Administrator

3 weeks ago

London, United Kingdom CBSbutler Full time
Job Description

We are currently partnered with a leading UK firm of auditors, accountants, and business advisers who is seeking a Facilities Administrator for a 6 month fixed term contract, based at their London offices. This is a hybrid role.

As Facilities Administrator you will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations.

This position requires a combination of strong administration, organisational, and communication skills, along with excellent customer service abilities.

Key Responsibilities include:

  • Allocate and manage service tickets.
  • Ensure accurate filing of service records on the system
  • Chase contractors for necessary documentation, and maintain an organised filing system.
  • Liaise with suppliers, verify invoice details, check coding and ensure auditability of invoices. Obtain quotes, place orders, process delivery notes,
  • Coordinate outgoing department communications via email, articles, and intranet updates
  • Track and process internal recharges for various services,
  • Maintain the supplier list, set up new suppliers, manage supplier relationships, and update relevant databases.
  • Own and maintain department procedures and processes

About you:

  • You will have worked in a similar facilities co-ordination/ assistant role, ideally in the repairs and maintenance sector or you will have a trade based background.
  • You will be proficient in Microsoft Office Suite (Excel and Word) and general IT skills
  • You will be a strong administrator with a keen focus on customer service.
  • You will be organised, and able to ensure task prioritisation.
  • You will have sound communication skills and you will have had prior experience in managing finance processes including invoice coding, tracking and reporting.

This is a fantastic opportunity to work for a standout business. We would love to hear from you if you are are doing a similar role or looking to build on your facilities skills in a new industry.

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