Accounts Assistant

7 days ago

Penicuik Midlothian, United Kingdom Penicuik Estate Full time €30,000
Job Description

Are you ready to embark on an exciting journey and join a vibrant, supportive team?

As the Accounts Assistant, you'll be the heartbeat of our estate team, tackling administrative needs and partnering with our Director of Finance on essential accounting processes. This full-time role offers flexibility and calls for your organizational and numeracy prowess to shine in our dynamic, collaborative office environment.

You'll be part of an energetic team where diverse functions and disciplines converge, all driven by a shared vision. And the best part? Our Finance Director is committed to mentoring you, guiding you to become a true superstar in the field. Join us and be a part of something truly special

Salary offered: £30k + benefits + coaching

Take Ownership of Accounting Responsibilities:

  • Own the process: Master payments, invoices, income, and receipts, ensuring flawless data entry into our systems.
  • Lead quarterly VAT returns: Complete them with precision and confidence.
  • Manage sales and invoice ledgers: Keep our records organized and up-to-date.
  • Ensure accuracy: Reconcile bank accounts with meticulous attention to detail.
  • Be the gatekeeper: Vigilantly audit business accounts and swiftly alert the Director of Finance to any discrepancies.
  • Craft financial insights: Prepare monthly financial statements, including cash flow, profit and loss, and balance sheets.
  • Showcase financial health: Generate quarterly management accounts to reflect business income and expenditure.
  • Oversee payroll: Manage payroll processes and employee expense claims with unwavering accuracy.
  • Support excellence: Assist the Director of Finance and external advisors with administrative duties, including preparing yearly accounts.

Take Ownership of Office Management Responsibilities:

  • Be the go-to support: Assist the Hospitality team in answering inquiries and sourcing provisions.
  • Streamline communication: Manage and distribute all incoming post and general inquiries from the website, social media, public email, and telephone.
  • Organize efficiently: Oversee hard and electronic filing using SharePoint.
  • Ensure safety compliance: Oversee H&S systems management (Safety Culture) to keep the business compliant with all H&S legislation.
  • Maintain property compliance: Work with external property compliance companies, liaise with tenants, and conduct annual inspections.
  • Oversee vehicle compliance: Manage vehicle taxation, insurance, and servicing.
  • Manage utilities: Ensure compliance with RHI grants, manage meter readings, monitor energy use, and collaborate with energy brokers on contract renewals.
  • Ensure insurance compliance: Maintain business insurance requirements and update insurers on policy changes.

What It Takes to Be Successful in This Role:

Be Healthy and Safe:

  • Embrace health and safety as everyone's responsibility. Take personal ownership to act safely, wherever you work and whatever you do.

Be Guest Focused:

  • Cultivate a warm and welcoming atmosphere for our office members, including visiting customers, guests, suppliers, and contractors.
  • Have an unwavering passion for service, always going above and beyond.
  • Love what you do and revel in making a difference to the efficiency of the Estate.

Be People-Centric:

  • Forge great relationships with colleagues and suppliers, always working as a cohesive team member.
  • Inspire and support colleagues, uniting our strengths to achieve together.
  • Maintain calmness and professionalism in all interactions.

Unleash Your Potential:

  • Actively seek feedback and share ideas to enhance the customer and guest experience.
  • Stay curious and eager to develop yourself and those around you, uncovering skills, passion, or hidden talents.

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