Facilities Coordinator
4 weeks ago
Contract: 3 months (possible extension)
Location: Balloch, G83 area - Based onsite
Salary: £27,060
We are currently seeking a dynamic and proactive Facilities Coordinator to join our client's team in Balloch. As a Facilities Coordinator, you will play a pivotal role in managing various aspects of their facilities and fleet operations to ensure the smooth functioning of their organization.
Key Duties:
- Manage the day-to-day fleet requirements for the Park Authority Road Transport Fleet, including legal/statutory requirements, vehicle maintenance, servicing, booking systems, and allocations.
- Lead the Facilities Team in utilizing the Estates Management System, ensuring compliance with agreed processes and providing support to team members.
- Oversee day-to-day facilities operations at Carrochan, including monitoring the Building Management System, waste management, and building opening/closing.
- Jointly responsible for managing property security arrangements, including building access and CCTV management.
- Ensure statutory compliance and planned maintenance tasks for all Park Authority buildings, collaborating with the Maintenance Officer.
- Assist with minor building repairs and manage maintenance contractors when required.
- Carry out administrative Facilities processes using digital tools and assist team members as needed.
- Participate in an out-of-hours On-Call rota to provide emergency services, including on-site attendance when necessary.
- Provide ad-hoc cover for Park Authority Store services during staff absence.
- Undertake any other duties as required, including cross-functional work and team collaboration.
- Experience in fleet vehicle management and facilities management.
- Knowledge of developing policies and processes to improve facilities management services.
- Experience in a fast-paced workplace environment, handling complaints, and using digital maintenance systems.
- Strong customer focus and excellent communication skills.
- Proficiency in computer systems and numerical literacy.
- Ability to adapt to changing priorities, organize workload, and build relationships internally and with suppliers.
- Knowledge of Health & Safety and environmental requirements.
- Full UK driving license or access to a driver if unable to drive.
- Flexible approach to working hours, including evenings and weekends as required.
JBRP1_UKTJ
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