Facilities Coordinator
1 month ago
Venesky-Brown’s client, a public sector organisation in Clydebank, is currently looking to recruit an Estates Administrator & Coordinator for an initial 3 month contract on a rate of £13.19/hour PAYE. This role will be based on site and the working hours will be Monday to Friday, 8.30am to 4.30pm (37 hours per week).
Responsibilities:
- Receive and process telephone requests for non- emergency and emergency Estates jobs and
service requests, reporting, progress general requests and enquiries and transcribe information from telephone-based voicemail calls.
- Ensuring all internal and external telephone requests or enquiries is dealt with in an efficient, effective and professional manner.
- Operate and monitor the facilities/estates software system (Agility), providing customer feedback on reported defect progress on request. Tracing jobs where job numbers have been mislaid/lost. Archiving all defects and planned preventative maintenance tasks.
- Proficient in the use of the Board’s email, voicemail systems and internal and external paging system.
- Reporting any defects to relevant on and off-site maintenance companies, recording calls and
job references and ensuring follow up calls where necessary.
- Responsible for raising purchase orders for stationary and office equipment.
- Provide regular monitoring information on performance in compliance with targets.
- Assist in the planning of all RWOs/PPMs to ensure the maintenance of GJNH Estates and all associated property related assets is managed effectively in line with the current NHS Scotland
and statutory guidance.
- Provide weekly performance reports to senior management to ensure the efficient use of the
maintenance work force.
- Ensure that Health & Safety legislation requirements are maintained within work tasks by
ensuing Risk Assessments are available and current, monitor for review dates for both Risk
Assessments and departmental policies and maintain a hard copy of viewing by operators.
- Prioritise and forward emergency jobs to appropriate Supervisor for allocation to relevant staff.
- Carry out the completion of staff payroll (SSTS) for Estates and Security ensuring accurate
information is input.
- Revert to manual process of written and verbal communication in the event of electronic system
failure.
- Collate daily statistical data on job logging reports necessary for completion of monthly management report on performance for all facilities functions.
- Maintain/record stationery stock levels
- Collate recorded information ensuring anomalies are highlighted to relevant supervisor/manager
to ensure closure.
- Distribute incoming Estates/Helpdesk mail. Ensure outgoing mail is correctly addressed and
delivered to the mailroom.
- Complete all management administration tasks typing of letters, memo’s spreadsheets as required on behalf of Estates Managers.
- Record minutes and prepare papers of meetings as and when required.
- Provide cover to Estates reception desk when required.
Essential Skills:
- Educated to at least HNC level or SVQ Business Administration Level 2 and relevant experience
within office environment is required.
- Knowledge of full range of administrative and organisation policies and procedures acquired
through training and relevant experience (e.g. Advanced keyboard skills, formatting large documents, complex spreadsheets).
- Software skills e.g. (word, excel, outlook, database creation and management, access, power point, internet, intranet) gained through HNC qualification or relevant experience.
- The post holder requires to develop a base level of theoretical knowledge of trades within the
department i.e. Multi Skill Technician, Maintenance Assistant & Building Craft Operative
- Legionella Awareness
If you would like to hear more about this opportunity, please get in touch.
-
Facilities Coordinator
3 weeks ago
United Kingdom ISE Partners Full timeJunior Facilities Coordinator Are you looking to play a vital part as a junior Facilities Coordinator in a fast-paced asset management firm? This global firm seeks an outstanding, service-driven, and focused Facilities Coordinator who is keen to work in a highly organisational and fast-paced environment. You will be a crucial part of a vibrant team who...
-
Facilities Coordinator
3 weeks ago
United Kingdom ISE Partners Full timeJunior Facilities Coordinator Are you looking to play a vital part as a junior Facilities Coordinator in a fast-paced asset management firm? This global firm seeks an outstanding, service-driven, and focused Facilities Coordinator who is keen to work in a highly organisational and fast-paced environment. You will be a crucial part of a vibrant team who...
-
Facilities Coordinator
2 months ago
United Kingdom HVAC Recruitment Full timeFacilities Coordinator Frome, BA11 Monday to Friday / 8am - 4:30pm This is a fantastic opportunity to join arguably the best FM company in the UK. We have dealt with this company for nearly 20 years, and last year alone we filled 250 of their vacancies due to their incredible growth in the sector and new contract wins. This role as a Facilities...
-
Weekend Facilities Coordinator
2 weeks ago
United Kingdom Bit.Bio Full timeBabraham Research Park, Cambridge Type: Full time, permanent Salary: Competitive / Hours: 40 per week Office based position We are looking for a passionate Head of Facilities to lead our Facilities Management function through the next stage of significant growth and transformation and deliver a high-quality, professional Facility Management service...
-
Weekend Facilities Coordinator
2 weeks ago
United Kingdom Bit.Bio Full timeBabraham Research Park, Cambridge Type: Full time, permanent Salary: Competitive / Hours: 40 per week Office based position We are looking for a passionate Head of Facilities to lead our Facilities Management function through the next stage of significant growth and transformation and deliver a high-quality, professional Facility Management service...
-
Office and Facilities Coordinator
2 months ago
United Kingdom Fender Musical Instruments Corporation Full timeFender Musical Instruments Corporation is a world-famous brand with offices across the globe . Fender was born in Southern California and has built a worldwide influence beyond the studio and the stage. A Fender is more than an instrument; it’s a cultural symbol that resonates globally. We are searching for a proactive and detail oriented EMEA...
-
Office Facilities Coordinator
2 months ago
United Kingdom Fender Musical Instruments Corporation Full timeFender Musical Instruments Corporation is a world-famous brand with offices across the globe . Fender was born in Southern California and has built a worldwide influence beyond the studio and the stage. We are searching for a proactive and detail oriented EMEA Offices & Facilities Coordinator who possesses excellent organisational skills and attention...
-
Facilities/Stock Coordinator
4 weeks ago
United Kingdom Sandersonrecruitment Full time2 days ago Be among the first 25 applicants Salary: Competitive Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes. Job Title: Facilities/Stock Coordinator Location: Stoke-on-Trent Salary: Competitive Our client...
-
Weekend Facilities Coordinator
3 weeks ago
United Kingdom Maxwell Stephens Recruitment Full timeAs the Head of Facilities and Laboratories, you will oversee the daily operations of a pioneering pilot production facility, extensive R&D labs, a professional kitchen, a hardware workshop, and a beautifully designed office space. Your leadership will be crucial in driving the company’s mission to bring cultivated products to market. Manage day-to-day...
-
Weekend Facilities Coordinator
3 weeks ago
United Kingdom Maxwell Stephens Recruitment Full timeAs the Head of Facilities and Laboratories, you will oversee the daily operations of a pioneering pilot production facility, extensive R&D labs, a professional kitchen, a hardware workshop, and a beautifully designed office space. Your leadership will be crucial in driving the company’s mission to bring cultivated products to market. Manage day-to-day...
-
Warehouse and Facilities Coordinator
1 month ago
United Kingdom OW Ocean Winds Full timeWorking from the Operations Base at Buckie, the Warehouse & Logistics Coordinator will be responsible for all warehousing, stores, spares and logistics. They will ensure the activity at the warehouse and harbour is effectively coordinated so services are provided in due time and according to the high quality standards of the Project MAIN ACCOUNTABILITIES:...
-
Facilities Coordinator at Autograph
2 months ago
United Kingdom Fast Forward Photography Full timeAutograph is looking for a friendly and pragmatic person to join their team as a Facilities Coordinator. This role is perfect for someone seeking early career development in operations, building management and front of house. You’ll gain valuable experience in facilities and operations at a leading multi-use venue with both commercial tenants and a busy...
-
Warehouse & Facilities Coordinator
1 month ago
United Kingdom OW Ocean Winds Full timeWorking from the Operations Base at Buckie, the Warehouse & Logistics Coordinator will be responsible for all warehousing, stores, spares and logistics. They will ensure the activity at the warehouse and harbour is effectively coordinated so services are provided in due time and according to the high quality standards of the Project MAIN ACCOUNTABILITIES: ...
-
Facilities Coordinator
4 weeks ago
United Kingdom Maxwell Stephens Recruitment Full timeJoin Our Dynamic Team as a Building Operations Support at our Client! Are you ready to elevate your career in commercial real estate with a forward-thinking, industry-leading company? We're seeking a passionate and proactive individual to join our client as a Building Operations Support, where you'll play a pivotal role in maintaining and enhancing...
-
Facilities Coordinator
4 weeks ago
United Kingdom Maxwell Stephens Recruitment Full timeJoin Our Dynamic Team as a Building Operations Support at our Client! Are you ready to elevate your career in commercial real estate with a forward-thinking, industry-leading company? We're seeking a passionate and proactive individual to join our client as a Building Operations Support, where you'll play a pivotal role in maintaining and enhancing...
-
Facilities Coordinator
2 months ago
United Kingdom Foundation Recruitment Full timeAre you experienced in Facilities Management and ready to take your career to the next level? We have an exciting opportunity for you to join a well-established property management company to lead the operations of a community lead shopping centre in the East Midlands. If you're passionate about making a direct impact on the centre’s operational...
-
Facilities Management Systems
4 weeks ago
United Kingdom The Engineer Full time €45,000Stevenage An exciting role has become available within our successful and growing Facilities Management team, to take the lead in coordinating / supporting our onsite Computer Aided Facilities Management Tool (CAFM) and help take us to the next level Job Title : Facilities Management Systems (CAFM) Coordinator Salary : Circa £45,000 depending on...
-
Weekend Facilities Coordinator
3 weeks ago
United Kingdom BDB Pitmans LLP Full timeWe also specialise in real estate, energy, technology, transport as well as corporate and commercial matters, private wealth, employment, and public and charity law. With offices in London, Cambridge, Reading and Southampton, we have a team of over 420 experts dedicated to making a clear and positive difference, with the legal precision we are known for. ...
-
Weekend Facilities Coordinator
3 weeks ago
United Kingdom BDB Pitmans LLP Full timeWe also specialise in real estate, energy, technology, transport as well as corporate and commercial matters, private wealth, employment, and public and charity law. With offices in London, Cambridge, Reading and Southampton, we have a team of over 420 experts dedicated to making a clear and positive difference, with the legal precision we are known for. ...
-
Weekend Facilities Coordinator
3 weeks ago
United Kingdom BDB Pitmans LLP Full timeWe also specialise in real estate, energy, technology, transport as well as corporate and commercial matters, private wealth, employment, and public and charity law. With offices in London, Cambridge, Reading and Southampton, we have a team of over 420 experts dedicated to making a clear and positive difference, with the legal precision we are known for. ...