Clinical Team Secretary/Administrator

2 weeks ago


York North Yorkshire, United Kingdom Tewv Brits Full time
Tees Esk and Wear Valleys NHS Foundation Trust

We have an exciting opportunity for a Clinical Team Secretary/Administrator to join the Health and Justice Service based in HMP Full Sutton. HMP Full Sutton is a Category A (high security) male prison estate in East Yorkshire, which Tees, Esk and Wear Valleys NHS Foundation Trust have successfully tendered to provide mental health services from June 2024.

In this role, you will be a part of our multi-disciplinary team who work closely together in order to give the best holistic care to our service users. In this role, you will be based in the prison working closely amongst the team.

If you are looking for a new challenge, enjoy variety in your work and are looking to be part of a team striving to make a difference, we will welcome your application for this role.

Please refer to the attached job description for further detailed information regarding the role and responsibilities.

Main duties of the job

We are looking for a skilled individual who has experience working in an administrative role to support the unit to achieve and maintain high standards of clinical excellence.

The successful candidate will be required to have a Diploma/NVQ Level 3 in Business Administration or equivalent (or willingness to achieve within an agreed timescale), an ITQ Level 2 qualification or equivalent (or willingness to achieve within an agreed timescale) and key skills in literacy and numeracy level 2.

The post involves providing administrative duties to support the multi-disciplinary team in the prison. The successful candidate will need to have excellent IT and organisational skills and a good knowledge and understanding of information systems. Secretarial/administrative experience is essential along with comprehensive knowledge and experience within Microsoft office applications. SystmOne experience would be an advantage although training will be provided.

The team is a busy and fast paced environment so the ability to work under pressure to meet deadlines with a flexible and motivated attitude to work is essential.

The role mainly includes day to day admin tasks such as organising meetings, answering the phone, attending team huddles, monitoring a shared inbox and minuting of clinical meetings. Dictation may also be required to support clinical staff.

Excellent communication skills, both verbal and written coupled with proven secretarial skills and previous experience is essential.

About us

With a starting salary of £22,816 per annum, a generous NHS pension scheme, a fantastic annual leave package (an initial 27 days annual leave plus bank holidays if new to the NHS) and access to other NHS staff benefits and discounts, it is fair to say that this job has a lot to offer. There are many training and development opportunities available, giving you the opportunity for career progression and development into other areas of work should you wish to do so.

Staff recognition is very important to us, we work closely with colleagues from across the Trust to support development, the staff voice and to recognise teams and individuals through our Greatix and Star Award schemes, highlighting the outstanding work being done every day.

We recognise that Administrators and professionals are a valuable asset to our organisation. We understand that they have a key role in the support and delivery of our services and that their contribution helps us in achieving our aim of consistently providing safe and high quality care for our service users. The kind of care we would want for ourselves and for our loved ones.

Our organisation is on a 'Journey to Change' and as part of this journey, creating a great experience for our staff is one of three big goals. Ultimately our aim is to be a proactive, responsible and mindful employer, recruiting, retaining and training our people, for the right roles, at the right time.

Job responsibilities

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Contact / a discussion about the post is welcomed, so please contact Laura Roberts for further information.

Person Specification Qualifications
  • Diploma/NVQ Level 3 in Business Administration or equivalent (or willingness to achieve within an agreed timescale)
  • ITQ Level 2 or equivalent or willingness to work towards
  • Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Experience
  • Administrative experience in a clinical environment.
  • Experience of participation in service and quality improvement initiatives.
  • Experience of supervising/training junior administrative staff.
  • Experience of handling monies and working within financial guidelines.
Knowledge
  • Comprehensive knowledge of administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines
  • Comprehensive knowledge of Microsoft Office applications (Word, Excel and Outlook).
  • Understanding of confidentiality and the associated legal and policy requirements.
  • Working knowledge of medical/psychological terminology
Skills
  • Input data accurately / efficiently
  • Demonstrate good organisational and diary management skills to include co-ordination of meetings and associated duties.
  • Communicate effectively in the English language and demonstrate both verbal and written comprehension skill.
  • Maintain concentration and attention to detail whilst also dealing effectively with interruptions.
  • Work on own initiative, prioritise work and consistently meet deadlines.
  • Depending on work area, supervise staff in a positive manner to facilitate delivery of an effective service.
  • Copy type and transcribe accurately from audiotape and/or shorthand, at a minimum speed of 50 wpm
  • Touch typing
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Tees Esk and Wear Valleys NHS Foundation Trust

£22,816 to £24,336 a yearpro rata per annum

#J-18808-Ljbffr

  • York, North Yorkshire, United Kingdom Tewv Brits Full time

    Tees Esk and Wear Valleys NHS Foundation Trust We have an exciting opportunity for a Clinical Team Secretary/Administrator to join the Health and Justice Service based in HMP Full Sutton. HMP Full Sutton is a Category A (high security) male prison estate in East Yorkshire, which Tees, Esk and Wear Valleys NHS Foundation Trust have successfully tendered to...

  • Team Secretary

    4 days ago


    North Shields, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    A vacancy has arisen for one full time and one part time Maternity Cover Team Secretary to join the CAMHS Administration Team based at Albion Road Clinic, North Shields. Our multi-disciplinary team is here to help children and young people and their families within North Tyneside. The Child and Adolescent Mental Health Service (CAMHS) offers mental health...

  • Team Secretary

    1 day ago


    North Shields, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    A vacancy has arisen for a full time Maternity Cover Team Secretary to join the CAMHS Administration Team based at Albion Road Clinic, North Shields. Our multi-disciplinary team is here to help children and young people and their families within North Tyneside. The Child and Adolescent Mental Health Service (CAMHS) offers mental health support to children...


  • Harrogate, North Yorkshire, United Kingdom Hays Full time

    Temporary Secretary/Administrator - Harrogate Hays Business Support is currently working with a public sector healthcare organisation based in Harrogate. Due to a gap in staffing, this organisation requires a temporary Administrator/Secretary to support the team for approximately 2 months. Within this role, you will be responsible for taking minutes at...

  • Team Secretary

    1 month ago


    North Shields, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    Responsible to Admin Manager. Provide comprehensive secretarial service to consultant(s) and their team. Manage diaries, arrange/minute meetings, communication with GPs & patients. Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience). Support effective utilisation of OP clinic capacity. Support...

  • Team Secretary

    3 days ago


    North Shields, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

    Job summary A vacancy has arisen for Maternity Cover Team Secretary to join the CAMHS Administration Team based at Albion Road Clinic, North Shields. Our multi-disciplinary team is here to help children and young people and their families within North Tyneside. We are looking for a pro-active, enthusiastic and motivated individual to join our busy...

  • Medical Secretary

    4 weeks ago


    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen to join Medical Secretary Team within the General Surgeryand Urology secretarial team based at York Teaching Hospital. This exciting role is varied and involves taking a lead role in providing a full and comprehensive secretarial service to designated Consultants and their teams. The role of medical secretary involves...

  • Team Secretary

    1 week ago


    North Shields, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    We are looking for enthusiastic and motivated individual to join our busy Diabetes and Endocrine team as a Team Secretary based at North Tyneside General Hospital. To provide a full secretarial service to the Diabetes and Endocrine Consultants, Nurses and teams. We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number...

  • Team Secretary

    1 month ago


    North Shields, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    We are looking for enthusiastic and motivated individual to join our Mental Health Services for Older People team as a Team Secretary based at North Tyneside General Hospital. To provide a full secretarial service to Consultants, Nurses and teams. We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller...


  • York, North Yorkshire, United Kingdom YOR Local Medical Committee Limited Full time

    Medical Secretary – Front Street Surgery We are looking for an enthusiastic team player to join our medical secretary team of two. We have an excellent GP and Nursing Team and a supportive and efficient administrative team. Knowledge of Computer packages : Knowledge of Data Protection and Caldicott Principles and understanding the requirement to...

  • Medical Secretary

    1 month ago


    York, North Yorkshire, United Kingdom YOR Local Medical Committee Limited Full time

    Medical Secretary – Front Street Surgery We are looking for an enthusiastic team player to join our medical secretary team of two. We have an excellent GP and Nursing Team and a supportive and efficient administrative team. Candidates should be good communicators with a track record for delivering excellent customer care and have the ability to work...

  • Secretary

    3 days ago


    York, North Yorkshire, United Kingdom KD Recruitment Limited Full time

    Are you a secretary or administrator based in the York area, looking to work for a friendly and supportive team where you will feel valued every day? Would you like to work in a small team where you can really make a difference within the organisation. We are exclusively working with a progressive organisation in York who offer an elite, tailored and...

  • Secretary

    4 weeks ago


    York, North Yorkshire, United Kingdom KD Recruitment Limited Full time

    Are you a secretary or administrator based in the York area, looking to work for a friendly and supportive team where you will feel valued every day? Would you like to work in a small team where you can really make a difference within the organisation. We are exclusively working with a progressive organisation in York who offer an elite, tailored and...


  • York, United Kingdom Active Care Group Full time

    **Come and join the UK's largest provider of complex care. We proudly employ over 4000+ people - no matter what your experience, we have jobs for everyone.** We'd like you to join us as a Bank Clinical Administrator to support our team of Nurses at our Woodlands service in York. Woodlands provides specialist Level 2 Neurological Rehabilitation and...

  • Medical Secretary

    4 weeks ago


    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    We are delighted to be able to offer the opportunity for a highly motivated and well organised individual to join the team of Medical Secretaries within Medical Oncology at York Hospital. This varied secretarial role is to support Consultant Medical Oncologists and their teams with communication, administrative and secretarial tasks. Whilst also providing...

  • Lead Secretary

    1 month ago


    North Shields, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

    The successful applicant will be required to oversee the secretarial and clerical teams working in Diabetes and Health Psychology at North Tyneside General Hospital. You will manage attendance using Healthroster, you will complete appraisals, undertake return to work interviews and support the clerical team with the help of the Administration Manager. You...

  • Medical Secretary

    4 weeks ago


    York, United Kingdom NISI Staffing Full time

    We are recruiting **Medical Secretary** for the **Head & Neck Department **in one of our NHS clients in **York** **JOB PURPOSE**: An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient...

  • Medical Secretary

    1 month ago


    York, United Kingdom Dalton Terrace Surgery Full time

    To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as...

  • Medical Secretary

    4 weeks ago


    York, United Kingdom Dalton Terrace Surgery Full time

    To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as...


  • York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Are you an experienced administrator? If so, we want to hear from you! The Corporate Operations Team has a vacancy which is key to achieving our objectives. The Team Secretary will be a key member of the Corporate Operations Team, and will contribute towards the overall delivery of administrative tasks within the portfolio. The post holder will provide a...