Operations Administrator

3 weeks ago

Cheltenham Gloucestershire, United Kingdom HR Star Full time

Job Description

Playing a pivotal role in supporting various team members across the business. Your duties will encompass a range of administrative tasks focused on optimising efficiency and organisation across the team.

Key Responsibilities:

  • office communication channels, including handling phone calls and inquiries from the central email account.
  • incoming mail and packages from reception, ensuring timely distribution.
  • confidentiality by securely shredding sensitive documents.
  • cleanliness and organisation of the office space, including waste and recycling management.
  • in diary management for team members, arranging meetings and sending invitations and links.
  • travel arrangements and accommodation for team members as needed.
  • recruitment efforts by conducting initial candidate screenings, scheduling interviews, and updating databases.
  • official documents such as offer letters and contracts using established templates.
  • HR software platforms such as Breathe, Toggl, Slack, Vincere, and Click Up for data input and management.
  • use Canva to create client reports..
  • and maintain employee records.
  • relevant employee information (e.g., leaves of absence, sick days, and work schedules).
  • in projects as requested to support the Operations Manager and wider team.

Requirements:

  • experience in administrative support roles, preferably in HR or office environments.
  • organisational skills with excellent attention to detail.
  • communication abilities, both written and verbal.
  • in Microsoft Office Suite and familiarity with HR software systems.
  • to handle sensitive information with discretion and maintain confidentiality.
  • and adaptability to manage multiple tasks and priorities efficiently.
  • and positive attitude towards teamwork and collaboration.
  • to work well in a fast-paced environment.
  • attitude with a great communication style on all levels.
  • approach with the ability to work well while managing time effectively.
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