Project Administrator
2 weeks ago
As a Project Support Administrator, you will support and undertake a range of specialist administrative duties to a large defence project. The role reports to the Project Manager.
This post requires you to have clerical/project support experience and to provide excellent support to project team members. We welcome candidates from all backgrounds and particularly from sections of the community who are currently under-represented within our industry, including women, people from ethnic minorities, people with disabilities and LGBTQ+ individuals. BAE Systems is one of the world's leading global defence, security, and aerospace companies. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries.
If you'd like to make a real difference where it counts, BAE Systems is the place for you.
Assist with visitor booking, access to project areas and meet and greet.
Office administration for a team of approx. 60 people including meeting room management, seating plans, diary management, travel management, expenses, organising meetings etc
Support with procurement activities for office supplies and maintain stock levels.
Support the management team with onboarding of new personnel including IT requests and building access.
Management of the Security Aspects Letters for multiple projects and maintain a record of signatories.
Management of project Risk Assessments and maintain a record of signatories.
Production of Service Team Call Out Rotas and onward communication to Customers.
Production and submission of call out claims for Service Team.
To take on the role as secretariat for the project, and support with project meetings including organisation of meetings, action tracking and meeting minute taking.
Assist with the accurate record keeping of project documentation.
Undertake the role of IT contact for hardware and software requests for the project.
Experience of liaison and reporting to all management levels
IT literate and experienced across MS Office and major enterprise management systems (i.e. SAP, Workspace/SharePoint, BMS etc.)* GCSE in English and MathsDesirable
Experience of touch typing
This role will require the person to hold full Security Clearance (SC) prior to working onsite. Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate.
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