Operations/Projects Assistant

2 weeks ago

Hammersmith Greater London, United Kingdom CTS OFFSHORE AND MARINE Full time
Job Description

CTS Offshore and Marine Limited, a prominent member of the CTS Offshore and Marine Group, specializes in delivering high-quality Asset Integrity Services and Repairs globally. With a strong emphasis on the Marine, Offshore Oil and Gas, Renewable Energy, Alternate Energy, and Shipping industries, CTS has established itself as a trusted partner in tackling complex challenges across diverse geographic and technical landscapes.

Committed to professionalism and ethical conduct, CTS prides itself on maintaining the highest standards of work practices while striving to exceed client expectations. Aspiring to be the preferred support and service provider, CTS boasts an impressive client portfolio that includes leading Drilling Contractors, Oil Majors, Ship Owners, Ship Managers, Renewable Energy Transmission companies, and prominent Shipyards worldwide.

Job Advertisement: Operations/Projects Assistant

Position: Operations/Projects Assistant

Location: London Office (Full address provided in letterhead)

Reporting to: Technical Manager

We are seeking a dynamic and organized individual to join our team as an Operations/Projects Assistant at our London office. This role will play a pivotal part in supporting our technical operations and project management activities.

Responsibilities:

  • Create new projects, quotes, invoices, and purchase orders in our CRM system.
  • Prepare and send out quotations to clients and follow up accordingly.
  • Issue and chase sales invoices.
  • Communicate with manning agents to ensure required manpower is available.
  • Arrange international and domestic travel, hotels, visas, and issue necessary documentation.
  • Coordinate with port agents for personnel and goods transfer to/from vessels/rigs.
  • Liaise with suppliers for equipment, tools, and consumables procurement, including issuing purchase orders and organizing shipping.
  • Maintain oversight of multiple overseas engineering and consultancy projects simultaneously.
  • Ensure project records are filed in compliance with ISO standards.
  • Monitor costs and prepare monthly profit/loss reports.
  • Verify personnel certificates and training records.
  • Manage office and stationary supplies.
  • Track petty cash expenses and personnel expenses.
  • Complete various questionnaires as needed.

Skills Required:

  • Strong multitasking abilities.
  • Excellent organizational skills.
  • Effective communication skills.
  • Efficient time management.

Preferred Qualifications and Experience (Upon Starting):

  • Degree in management or related field.
  • Prior experience in administrative/operations roles, preferably in offshore, marine, oil & gas, construction, or similar industries.

Note: This job description serves as a foundational outline for the role and may evolve as the position progresses. It will also form the basis for ongoing performance appraisals and training needs assessments.

If you possess the necessary skills and experience to excel in this role, we encourage you to apply. Join us in our mission to drive operational excellence and project success in our dynamic industry.

To apply, please submit your CV and a cover letter detailing your relevant experience and qualifications to ruth.reyes@ctsom.com. Applications will be reviewed on a rolling basis.

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