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HR Admin Specialist

3 months ago

Colchester Essex, United Kingdom Informa Full time
Job Description

Informa is a leading business intelligence, events, and academic publishing business operating in the Knowledge and Information Economy. We are listed on the London Stock Exchange and a member of the FTSE 100.We operate in more than 30 countries and employ over 11,000 people globally.

Informa’s leading brands and expert teams create intelligence-based products and data-driven services, convene communities in person and digitally and provide access to cutting-edge research for customers working in specialist markets, worldwide.

Job Description

This position is a 12 month full time contract, and we will require this person to commit to travelling to the Colchester office 2-3 days a week.

The HR SSO is responsible for the full ‘Hire to Retire’ employment cycle of approx. 11,000 colleagues globally and is split into 4 areas, HR SSO EMEA, HR SSO America’s, HR SSO APAC and MI (Management Information).

HR SSO EMEA is responsible for the provision of services to approx. 4000 colleagues and is split into two further areas, Pre-employment and Administration.

Key responsibilities

The HR SSO Specialist (Admin) is expected to assume the following key responsibilities plus any other reasonable duties as required:

  • Provide first point of contact for all colleagues on employee lifecycle enquiries. Resolving queries professionally and promptly

  • Management of the HRIS systems (SAP and Oracle) to ensure colleague profiles are maintained and accurately updated with any changes throughout the month. Ensure colleague files are maintained alongside this

  • Work with HR Business Partners, Payroll and Benefits teams to ensure all payroll deadlines are met

  • Prepare, run, and submit payroll each month to our in-house payroll team and external payroll provider (ADP)

  • Produce all change, parental leave, absence, flexible working and any other ad hoc letters upon request

The HR SSO Specialist (Pre-employment) is expected to assume the following key responsibilities plus any other reasonable duties as required:

  • Handles diverse and confidential information requiring extreme accuracy, independent judgement and discretion.

  • Provide first point of contact for hiring managers and candidates for vacancy and recruitment enquiries. resolving queries professionally and promptly

  • Management of the candidate management system (Smart Recruiters) on a day to day basis

  • Work with hiring managers to obtain RTW’s prior to day 1 start

  • Initiate new starter processes on relevant system

  • Preparation of new starter documentation including (but not limited to) offer letters and contracts

Qualifications

Knowledge & Qualifications

  • Knowledge of SAP and/or Oracle system preferable
  • Knowledge and understanding of HR/Payroll administration
  • Previous experience within an HR SSOenvironment desirable
Additional Information

Alongside a competitive salary, Informa also offers the following employee benefits:

  • Season ticket loan & Cycle2work
  • Money purchased pension scheme & life assurance
  • Eye care and childcare vouchers
  • 25 days annual holiday, increasing to 27 days after 2 years, plus an extra day off for your birthday and another for raising money for charity
  • Our Learning team supports year-round development, with face-to-face training, mentoring and access to LinkedIn Learning
  • Informa's colleague Share Incentive Plan matches every share purchased with 2 free shares
  • Informa offers a £250 Healthy Lifestyle subsidy to spend on fitness activities and classes
  • You are given permission to take 4 days off per year to volunteer with an approved scheme

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, colour, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, citizenship, or other protected characteristics under local law.