Assistant / Executive Assistant to CEO

3 weeks ago


Westhoughton Greater Manchester, United Kingdom PP Associates Ltd Full time

I have recently been instructed on a brand-new role and working with a reputable, trustworthy and professional business based in Horwich who are currently seeking an experienced, capable and commercially astute board level Executive Assistant. The Executive Assistant will be a support force who empowers my client’s senior leadership team. You will have previous experience as an Executive Assistant supporting senior management and the role will also include office management responsibilities. Given the dynamic nature of the executive landscape, you will need to be flexible and consistent whilst maintaining the confidentiality of high-level operations. This is a varied, challenging and unique role, brand new within the business so it is essential you possess current and demonstrated EA experience.

This role is permanent, full time and offering hybrid working.

Ensure the effective and initiative-taking management of mailboxes and a complex and challenging diary with a range of internal and high-profile external commitments, prioritising and planning the diary at least 12 months in advance

* Oversee projects and tasks, on behalf of the MD, following up on actions through to completion.

* Support the MD in the execution of special projects and initiatives.

Administration

* Interact with internal and external senior stakeholders, developing and maintaining working relationships with the senior leadership team alongside external stakeholders and partners.

* Handle travel management including international travel and transfers, ensuring itineraries are produced and where appropriate, visas are arranged in a timely manner

* Provide the senior leadership team with diary management support

* Devise and maintain office/administrative systems, data input and management including logging data on the Company CRM system.

* Screen phone calls and handle enquiries with professionalism and discretion

* Ensure deadlines are met and project objectives are achieved

* Office Management

* Effectively manage the general office, ensuring the smooth running of the office on a day-to-day basis, maintaining a positive working environment, resolving day to day issues/queries.

* Deal with correspondence, preparing letters for signature, including handling customer complaints and queries

* Ensure canteens are sufficiently stocked and monitor associated waste collections

Extensive experience directly supporting a senior executive in an extremely fast-paced and changing environment

* A can-do attitude is essential along with great planning and organisation and excellent communication skills



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