Human Resources Coordinator

4 weeks ago


Bracknell Berkshire, United Kingdom TEKsystems Full time

Role Purpose

To provide professional advice and respond to general HR queries in a timely and efficient manner, escalating to the HR Key Stakeholders as appropriate for our EMEA customer bases.

Core Responsibilities
  1. Process hire and on-boarding of new employees by initiating the new starter checklist in a timely manner including eligibility to work checks, preparation and issue of contracts, offer letters and welcome packs to employees
  2. Ensure any documentation relating to an employee's lifecycle (contracts / promotions / any changes that require a signature) is processed in accordance with in-country laws
  3. Understand the rules around local policies and ensure these are applied
  4. Ensure compliance to all immigration laws with the engagement of new starters and current employees including the upkeep of internal databases and personnel records
  5. Daily upkeep of the core People systems including input of new employees, leavers, actions associated with transfers and changes
  6. Daily upkeep of absence management system and provide support to end users and line managers
  7. Support Compliance and Risk team with due diligence training and maintenance of data on training portal(s)
  8. Ensure all relevant information relating to payroll is entered in accordance with key process timeframes whilst ensuring 100% accuracy
  9. Production and distribution of weekly, monthly and other ad-hoc requested reports for both the HR and business leadership teams
  10. Maintain employee files with updated relevant information
Skills
  • Excellent collaboration skills
  • Genuine interest in working within HR, with previous experience of working in a HR environment preferable but not essential
  • Knowledge and awareness of basic UK and/or relevant European employment law is desirable
  • Takes ownership of their personal development and seeks new challenges and responsibilities
  • Quickly builds rapport with stakeholders and can effectively read situations that require escalation or a considered approach
  • Proactively evaluates current processes or approach to daily work to seek new improved ways of working
  • Working knowledge of Microsoft packages
  • Able to manage high workloads with ability to organise and prioritise
  • Able to work under pressure and still maintain a high level of accuracy and attention to detail
  • Confident in communicating at all levels and to a variety of audiences
Behaviours
  • Self-disciplined and takes ownership of set assignments for desired results
  • Inquisitive and genuinely interested in understanding how their role can bring value and support the business
  • A strong team player and collaborates effectively with the team and wider business
  • Naturally promote best practice and the positive image of the HR Brand
  • Must always conduct self in a professional manner
  • Must demonstrate a high degree of confidentiality and be conscious of surroundings
  • Champion of People initiatives to support Diversity & Inclusion, CSR, Employee Engagement & Wellbeing throughout the organization
  • Maintain an aura of calm in all situations
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