HR Administrator

4 weeks ago

London, United Kingdom Ipsos UK Full time

Role overview

In this role you will be responsible for the provision of onboarding practices, right to work checks, employee experience, diversity initiatives, reward & benefit offer, payroll, data collection, reporting and analysis and general HR Administration for your service lines. You will be involved and gain exposure to ad-hoc projects and improving our processes. All of our tasks and activities are led by our focus on employee experience, as well as diversity and inclusion and you will play a vital role ensuring we are delivering against this.This role will offer hybrid working from our London office 3 days a week and the rest from home.

What will I be doing?

Administration:

  • Play a key role in the administration team, working closely with HR Advisors, Business Partners and the wider team to support the needs of the business.
  • Providing guidance to line managers and supporting key stakeholders across the organisation.
  • Provide timely and accurate information for service lines. Acting as a main point of administrative contact and ambassador for our people throughout their onboarding and the employee lifecycle.
  • Setting up and managing employee records in iTalent and drafting contracts.
  • Track and manage employment changes including leavers, payroll, promotions, internal and international transfers, leave of absence etc.
  • Facilitating weekly HR induction and completing right to work checks, ensuring our processes remain compliant, identifying and introducing any changes needed.
  • Manage the third party process from end-to-end in a timely manner, advising the business of the process where needed.
  • Taking ownership of ad-hoc projects working closely with other members of the HR team and the wider business to develop people initiatives, contributing to making Ipsos the best place to work.
  • Attend meetings and take minutes, including highly confidential meetings and disciplinary processes.
  • Maintain the HR Intranet page, ensuring updated policies are available on there.
  • Track and manage activities within the employee lifecycle. Taking a leading role to ensure trackers and data are complete and accurate at all times.
  • Independently research, compile data to facilitate ad hoc projects.

HR Analytics, Data & Insight:

  • Ensure data accuracy across HR systems including iTalent, payroll and other trackers
  • Utilise the HRIS (iTalent) dashboard and excel to generate and format insightful reports to support data-driven decision making.
  • Review and interpret HR data, identifying trends and insights, and share these important metrics and analysis with the wider team and business, including attrition and diversity data.

What do I need to bring with me?

  • Strong communication skills, both written and oral
  • Ability to confidently interpret and present data and experience and/or demonstrated passion for working with data and MS Excel
  • Agile problem-solving ability
  • Motivated by working in a fast-paced environment
  • The ability to work as part of a collaborative team with a 'can do' attitude and eagerness to learn
  • Ability and eagerness to share your knowledge within the HR Administration team
  • Excellent organization and time management skills
  • Ability to work confidentially at all times
  • Ability to work independently including being resourceful when met with a challenge
  • Proactive -offering help and giving a shared sense of ownership in given projects and tasks
  • Driven by change and to evolve; motivated by making things better

What is in it for me?

Ipsos UK offer an attractive basic salary and a rewards package including 25 days annual leave, a pension scheme and a great range of flexible benefits to suit your personal needs. For roles at Research Manager level and above we also offer private healthcare.

In addition to this we have a fantastic Learning & Development offer delivered through a mix of face to face, online or on-demand.

We realise you may have commitments outside of work and will consider flexible working applications - please highlight what you are looking for when you make your application.

Ipsos is committed to equality, treating people fairly, promoting a positive and inclusive working environment and ensuring we have diversity of people and views. We also recognise that this is important for our business success - a more diverse workforce will enable us to better reflect and understand the world we research and ultimately deliver better research and insight to our clients.

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