Executive Assistant, Content Sales

2 weeks ago

London, United Kingdom FOX Entertainment Global Full time

Fox Entertainment is re-entering the international distribution business. FOX Entertainment Global is responsible for overseeing the global, multi-platform sales and distribution of intellectual property, owned and produced by FOX Entertainment and its growing portfolio of business units including Fox Alternative Entertainment, MarVista Entertainment, Fox Entertainment Studios, TMZ, Tubi, Bentobox and Studio Ramsay Global as well as, premium content acquired from outside producers.

FOX Entertainment Global is seeking an Executive Assistant to work as part of its new Content Sales team based in London. This role includes managing the diary, travel and expenses of three senior executives, creating reports and preparing for meetings including creating agendas.

The Executive Assistant will also be assisting with internal and external communications and will be responsible for assisting with department wide initiatives and projects as well as completing ad hoc department administrative duties, as necessary.

You must be in London, England, UK to be considered for this position.

A SNAPSHOT OF YOUR RESPONSIBILITIES

  • Diary management including arranging meetings, booking time in calendars and liaising with multiple departments and stakeholders
  • Arranging travel and accommodations for assigned senior executives
  • Processing invoices, purchase orders and expenses using internal finance systems
  • Overseeing the day-to-day office management responsibilities (e.g., taking inventory of office supplies and ordering, liaison with building management services, etc.)
  • General administration duties for the department - e.g. accurately tracking and managing internal distribution lists
  • Responsible for specialty projects including support with preparing presentations where appropriate

WHAT YOU WILL NEED

  • Previous PA experience essential
  • Experience of managing the needs of multiple people in a fast-paced environment
  • Experience managing multiple, complex diaries across different global time-zones
  • Experience in using Google Drive / slides & Microsoft Suite Office (PowerPoint / Excel / Word) and keen to use new technology
  • Strong, demonstrable communication skills, with the confidence and tact to liaise with a wide cross-section of senior level and external contacts, while building good interpersonal relationships
  • Ability to use discretion and handle sensitive and confidential information
  • Ability to handle a fast paced environment and work diligently and accurately under pressure
  • Excellent attention to detail with a 99.9 % level of accuracy
  • Self-motivated, proactive, and a team player with the ability to work independently on their own initiatives.
  • Personable, friendly and confident

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