Office Reception and Travel Administrator

2 weeks ago


London, United Kingdom Robert Bird Group Full time

Robert Bird Group is a leading international structural, geotechnical, civil and construction engineering consultancy. We maintain a one firm ethos and family culture which has allowed the business to operate across all barriers, always focused on achieving best for project, and best for our people.

We are looking for an Administrator to cover maternity leave on a 12 months contract by working in our London Office. Administration

Typing, compiling and preparing project reports, team presentations and correspondence for internal and external purposes
Maintain the UK client database to ensure it is current and accurate
Assisting with control of variation on projects
Reception cover and backup support for Reception. To be competent in all reception duties in order to relieve when required i.e. lunch breaks, leave and at any other times as and when necessary
Coordination of national and international travel logistics in line with internal policies and procedures, distributing itineraries to staff and relevant branches as and when required
Reconciliation of staff expenses
Administration and secretarial support to Directors including but not limited to: diary management ensuring calendars are regularly updated and maintained, updating client contact lists, updating resource charts, staff annual leave calendars, etc.
Implement Health and Safety policies and procedures on projects and oversee team’s compliance
Undertaking all administrative duties such as, but not limited to: photocopying, binding documents, project filing and archiving, business card scanning, document downloading etc.
Running reports on internal system (Clarity), time / cost transfers, open / close projects, set up project work stages etc

Intermediate Computer Skills
Robert Bird Group is a growing, fast-paced business which offers birthday leave, corporate health insurance rates, paid parental leave, recognition awards, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged.

All applications must be submitted online.



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