Central Administration Officer

2 weeks ago


United Kingdom Cambridge Intelligence Full time

A full-time, permanent position
Based on-site at our central Cambridge office.
Join us as Office Manager, and help keep our processes running, our office environment welcoming and our teams happy
Office management
Answering phones and managing post
Maintaining office attendance logs
Monitoring and ordering office supplies (stationery, kitchen items, etc.)
Proactively bringing forward ideas to improve our office space
Organising events – company annual events, seasonal initiatives, etc.
Assisting the people team with HR and talent-related tasks, including onboarding, posting job adverts and policy updates.
Facilities management:
Managing suppliers (cleaners, stationery & office equipment suppliers, etc.) and their contracts to maintain office upkeep
Project management of office improvement tasks
Maintaining building maintenance logs
Liaising with maintenance contractors, negotiating prices and overseeing work delivery
Undertaking emergency light testing, legionella testing, fire drills and other safety checks regularly.
If you’re a helpful and organised person, with previous office management and administration experience, this is the role for you.
You’ll need to be happy working with our team in the office, but also capable of working independently during quieter periods to get things done. You’ll need a flexible approach to problem-solving too – able to take on new challenges and tasks as they arise. Google suite and Microsoft Office
Supplier and contract management for cleaners, maintenance and security companies
General office management and administration activity
Recruitment administration
Being a first aider and fire marshall
But you will work especially closely with IT, our finance team and our head of people on IT equipment, suppliers contracts and general administration.
Opportunities to grow
You’ll have the chance to broaden your experience with contract management, event organisation, environmental and wellness initiatives.
That means taking a long-term approach to equality, diversity and inclusion – not treating it as a tickbox exercise.
With the help of our EDI group, we’re working to make every aspect of the business – including recruitment – fair, respectful and inclusive.
The Office Manager role is at the heart of our Cambridge office and part of a supportive team.
In this role you’ll keep our office running smoothly, be a welcoming face to visitors and employees while also enjoying a varied workload. Event planning – get stuck into events organisation, from choosing meeting venues to planning menus for our Christmas parties.
Make our office a great place to work – enjoy autonomy to make changes that ensure our workspace is a place people enjoy using.
Help keep us all safe – you’ll be key in ensuring our health and safety compliance.
Our data visualization tools are part of something big. They help catch criminals, stop cyber-attacks and unmask fraudsters. Phone interview
Preparation needed: review your CV, re-read this job advert, and have a look around our website more generally.
This is an informal conversation to make sure we’re not wasting your time.
Last chat



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