Receptionist and Administrator

3 weeks ago


Lewes East Sussex, United Kingdom Page Personnel Sales Full time

About Our Client

Our client based in Lewes are looking for a Receptionist and Administrator to join their team.

Job Description

The key responsibilities of a Receptionist and Administrator will be;

  • Switchboard duties - primary responsibility for handling all incoming telephone calls, providing a courteous and professional service to clients, transferring calls to the appropriate teams, taking and passing on messages promptly and accurately
  • Reception duties - answering front door, receiving visitors in a professional manner, providing drinks
  • Co-ordinating meeting room bookings using in-house system - allocating rooms, resolving any date/time clashes, allocating parking spaces, providing drinks for client meetings
  • Receiving and scanning incoming post daily, uploading onto internal systems, emailing scanned post to appropriate individuals
  • Collecting, franking and dispatching outgoing post, liaising with Royal Mail and booking couriers as required
  • Scanning & filing of clients tax paperwork in a timely & organised manner
  • Running and distributing standard reports once a month, training will be provided
  • Organising of Basement filing system and liaising with shredding company when needed
  • Assisting with mail merges and newsletters if required
  • Stationery monitoring and ordering
  • General office upkeep/organisation

The Successful Applicant

The successful Receptionist and Administrator will have;

  • Minimum of 12 months experience in Reception and office administration
  • Good working knowledge of Microsoft packages and a keen interest in developing IT knowledge
  • Diligent and organised
  • Excellent telephone manner
  • Good customer care skills
  • Good attention to detail

What's on Offer

Salary - £20000


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