Receptionist and Administrator
3 weeks ago
About Our Client
Our client based in Lewes are looking for a Receptionist and Administrator to join their team.
Job Description
The key responsibilities of a Receptionist and Administrator will be;
- Switchboard duties - primary responsibility for handling all incoming telephone calls, providing a courteous and professional service to clients, transferring calls to the appropriate teams, taking and passing on messages promptly and accurately
- Reception duties - answering front door, receiving visitors in a professional manner, providing drinks
- Co-ordinating meeting room bookings using in-house system - allocating rooms, resolving any date/time clashes, allocating parking spaces, providing drinks for client meetings
- Receiving and scanning incoming post daily, uploading onto internal systems, emailing scanned post to appropriate individuals
- Collecting, franking and dispatching outgoing post, liaising with Royal Mail and booking couriers as required
- Scanning & filing of clients tax paperwork in a timely & organised manner
- Running and distributing standard reports once a month, training will be provided
- Organising of Basement filing system and liaising with shredding company when needed
- Assisting with mail merges and newsletters if required
- Stationery monitoring and ordering
- General office upkeep/organisation
The Successful Applicant
The successful Receptionist and Administrator will have;
- Minimum of 12 months experience in Reception and office administration
- Good working knowledge of Microsoft packages and a keen interest in developing IT knowledge
- Diligent and organised
- Excellent telephone manner
- Good customer care skills
- Good attention to detail
What's on Offer
Salary - £20000
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