Assistant Facilities Management Director

1 month ago


London, United Kingdom CBRE Full time

Assistant Building Manager - One America Square
Service line
Full-time
Facilities Management
Assistant Building Manager / Assistant Facilities Manager (Level 2)
To support the Building Manager with the day to day management and operational activities in line with all health and safety, environmental and company procedures, related general legislation and client/tenant requirements.
This includes ensuring the adherence to the budgetary costs and customer service standards and management of onsite personnel.
To ensure the fabric of the building both externally and internally is maintained and serviced to a high standard in accordance with the management contract and agreed budgets. This includes the achievement of all key performance indicators reference those set by the client and also that of the Company.
Assist with the drafting, control and reporting of the service charge budget and expenditure for the site(s) in conjunction with the Building Manager, Senior Facilities Manager and surveyor as applicable.
To work in conjunction with the Building Manager, key stakeholders and external clients ensuring a maintenance and repair programme is in place.
To participate at regular tenant meetings in conjunction with the Building Manager and property and asset management colleagues as applicable. This includes ensuring that all issues are promptly dealt with in accordance with agreed service criteria.
This also includes ensuring that Meridian (H&S Management tool) is regularly monitored and updated in accordance with all the Health and Safety requirements and current legislation.
To ensure fire and other evacuations are carried out on a regular basis in accordance with the health and safety requirements. To liaise with local authorities as appropriate.
To manage major work programmes in conjunction with the Building Manager and specialist consultants on-site, acting as the liaison point for all parties involved.
To assist the Building Manager in producing management reports in accordance with the needs of the business, as applicable.
To assist the Building Manager with the compilation of external contracts in conjunction with the Procurement Department. This includes ensuring all procurement needs are carried out in line with company policy.
To oversee and regularly review the work carried out by the contractors to ensure the required standards are achieved and maintained in accordance with the contractual agreement.
Previous experience of working within a facilities environment in a supervisory or management role.
Knowledge of the technical aspect of premises management.
Excellent customer service, interpersonal and communication skills.
Ability to work on own initiative and within a pressurised environment with excellent organisational and planning skills.
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