Office Coordinator and Team Administrator

4 weeks ago

Exeter Devon, United Kingdom Savills Full time

An exciting opportunity has arisen for an experienced, motivated and reliable individual to join our Exeter office as Office Manager and Team Administrator. Office Manager specific:• The usual general duties required for the smooth and efficient running of an office• Office health & safety and ISO requirements• Raising purchase orders, ordering office supplies and processing invoices• Organising required office meetings, preparing reports and taking minutes• Dealing with HR matters such as sickness, holiday and new joinersRural Agency specific:• Compiling market appraisal reports and terms of business documentation ahead of launch• Completing and adhering to compliance procedures - gaining identification and credit checking vendors• Producing property details, writing descriptions and acquiring vendor approval• Liaising with photographers, EPC and floorplan providers• Dealing with enquiries, booking viewings, following up and providing feedback• Weekly applicant reviews• Department invoicingABS specific:• Arranging access for inspections and liaising with clients• Monthly invoicing including running departmental financial reports and reviewing debtors, aged time and disbursements• Report formatting, copy/audio typing and drafting of letters and other documentation• Population of certificates/standardised documents• Diary management to include arranging travel and booking accommodation• Day to day administrative tasks for the team e.g. expenses, opening of new instructions etc. 
Previous administration experience is essential• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly• Good attention to detail• A professional manner, articulate with strong verbal and written communication skills, ability to work effectively with individuals at all levels• High efficiency, organisational and time management skills with excellent attention to detail and accuracy• Ability to multitask and to work under pressure
The successful candidate will be joining the multi-disciplined Exeter office which deals with all aspects of property to include Rural Estate Management, Rural Professional, ABS, Rural Agency, Residential Agency, Hotels, Leisure and Development. The candidate will support the Rural Agency team and ABS team. The Rural Agency department are a team specialising in the sale and purchase of land, farms and estates in the South West. The Architecture and Building Surveying team specialise in all aspects of traditional and historic buildings, including design and delivery on construction projects.
We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process.

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