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Facilities Co-ordinator

1 month ago

Bracknell Berkshire, United Kingdom CBRE Enterprise EMEA Full time

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Bracknell.

As a CBRE Facilities Coordinator you will be responsible for supporting and coordinating activities related to delivery of workplace experience services for clients, where offered, including administrative support for teams managing and directing services. Services may be directly performed by the company, or third-party service providers in collaboration with this position.

Provide coordination and administrative support for delivery of Workplace Services such as coaching, onboarding, supported employment, communications.
Services include, but are not limited to: Concierge, Reception, Food Services, Document Services, Mailroom Services, Record Archiving, Office Supply Management, Space Resets - moves, adds, changes, and furniture management
Conference, meeting, and event management including room booking, coordination, planning as needed
Community Programs, Pet Programs, Parking/Commuting Program including the local shuttle and bicycle program. Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc. Requests building and/or equipment services as needed
Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management
Manages accuracy, production, quality and retention of program materials; which may include administration of SharePoint sites or similar. Ensures client and company materials comply with client and company brand guidelines
Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested
Ensures all billings for business services are invoiced and billed as required
Responds to customer requests and complaints regarding Workplace Experience services. assists in the completion of the office Business Continuity plan
Maintains relationships with vendors that provide services and goods to the office; Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment, and software ordering
Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor
Ability to assess circumstances, empathize and offer help
Requires basic knowledge of financial terms and principles; Intermediate skills with Microsoft Office Suite products such as Teams, Excel, Word, PowerPoint, Outlook, etc
Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, cloud technologies, handheld mobile technologies and applications, and communications
As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

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