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Senior Administrator
4 months ago
Do you want to join one of the leading global suppliers of sustainable, and infinitely recyclable packaging? Incredibly proud of the part our plant plays in this global organisation, here at our Wrexham site we have an exciting opportunity join our team as a Plant Co-Ordinator.
Joining a fast paced and busy plant we are looking for a dynamic individual to really make the role their own. Your primary focus will be to to provide effective administration support to the Plant Manager, Senior Management, and Engineering Team. As well as ensuring professional communication for internal stakeholders, you will too be the face of the plant welcoming external visitors.
Duties will include:
- Point of contact for facilities management and maintenance. Co-ordinate site facility contractors - building relationships with providers to ensure effective provisions in place
- Co-ordinate site services facilities i.e. Canteen/Cleaners - build relationship, attending meetings, ensuring compliance with contract and addressing issues etc
- Schedule, attend and take actions of various meetings
- Follow up on actions from meetings, collating information and chasing as necessary
- Create/maintain and monitor plant/corporate communications, acting as the communication champion for the site
- Management of general housekeeping on site, reviewing, and updating plant information noticeboards/electronic ensuring data is current and relevant
- Support in daily meetings as required - documenting actions and follow up as required
- Ensure stationary provision in place for plant (ordering and maintaining stock levels)
- Create purchase orders for Plant management team as required and follow through for booking in and invoice sign off
- Arrange hospitality (on site and off site) including refreshments, transport, and accommodation as appropriate ensuring communication to all parties
- Ensure all incoming and outgoing post is dealt with effectively, including managing the franking of post and arranging couriers as necessary
- Co-ordinate and maintain inductions for site contractors, ensure records are maintained
- Administer hotel bookings, car hire and transport for visitors to site and Management team attending meetings off site in compliance with company policy
- Point of contact for external call to the site/direct to appropriate team
- Maintain and drive improved performance on site by identifying areas for improvement
- Holiday/sickness cover for other support functions when necessary
- Maintaining confidentiality in all matters
- Purchase orders & invoices
- Engineering Administration
