Assistant Facilities Manager

3 weeks ago

London, United Kingdom Maxwell Stephens Recruitment Full time

Are you ready to step into a role that keeps you on your toes and promises a dynamic, hands-on experience in the world of property facilities management? If you have a knack for organisation, a keen eye for detail, and a passion for ensuring everything runs smoothly, we want you to be a part of our clients vibrant team


Why You'll Love This Job:

  • Dynamic Work Environment: No two days are the same From liaising with contractors to managing essential documentation, your role is diverse and engaging.
  • Career Growth: With opportunities to train, manage small projects, and even step up when the Senior Facilities Manager is away, this role is a perfect launchpad for your career in facilities and building management.
  • Impactful Work: You'll be at the heart of our clients operations, ensuring their properties are safe, compliant, and well-maintained. Your work directly contributes to the comfort and safety of our clients tenants.

What We're Looking For:

  • Experience & Knowledge: At least 2 years in Property Facilities Management and basic proficiency in Microsoft Office. Training in health & safety regulations is a plus
  • Adaptability: Flexibility to travel within the UK and occasionally work out of hours.
  • Passion: A genuine interest in a career in facilities and building management.

Key Responsibilities:

  • Administrative Excellence: Keep our clients facilities administration and electronic documentation up-to-date, particularly for audits and safety certifications.
  • Safety & Compliance: Assist in addressing risk items from health & safety, water, or fire risk audits.
  • Contractor Coordination: Regularly communicate with contractors, onboard new ones, and manage a regional contractor spreadsheet.
  • Energy Performance: Help manage EPC visits and ensure our clients records are current and compliant.
  • Site Management: Oversee facilities matters on a proportion of multi-let estates, working closely with Asset Managers, contractors, and tenants.
  • Budgeting: Assist in creating small service charge budgets and monitor expenditure.
  • Maintenance Planning: Support in planning and implementing Planned Preventative Maintenance Programs.
  • Site Visits: Conduct monthly site visits for meter readings, contractor meetings, and general site checks.
  • Inspection & Reporting: Use inspection apps to conduct regular property inspections, ensuring all systems are operational.
  • Emergency Response: Be ready to assist in emergencies and be on call as needed.
  • Team Collaboration: Work closely with the Senior Facilities Manager and Management Team, providing support and stepping in as needed.

Ready to Make an Impact?

If you are eager to contribute to a team that values your skills, supports your growth, and offers a stimulating work environment, we want to hear from you Apply now to join our client as a Facilities Assistant and be a crucial part of their success story.

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