Document Controller

4 weeks ago

The City, United Kingdom DENTON Full time

Document Controller


Location: Office based in Central London (will require some national travel)

Salary: Dependant on experience and qualifications - please provide an indication of your expectations

Position hours: Full Time, Office Based 8:30-17:30 Monday to Friday

Benefits:

  • Workplace Pension and Private Medical Insurance
  • Supported applicable Personal Development & Training.
  • 24 Days holiday leave (Includes 1 day for your birthday and at least 3 days over the Christmas break), + standard 8 Bank Holidays
  • Increasing Annual Leave entitlement with Long Service


DENTON are a 26-year-old established Design & Build (Construction) Company based in the City of London and we design and fit out Office Space.


The role

We are looking for a Confident and enthusiastic Document Controller to join our team. You will play an integral role in implementing and maintaining the accuracy and organisation of our document and information management systems. Ensuring our documents adhere to the necessary QA standards across multiple projects daily. This role includes the roll out of Procore to the business, initially this will be on a project specific basis (two projects) with the intention to expand if successful. This is an opportunity to take ownership of a process and become a Procore Champion within the business.


Ideally, we are looking for someone that has experience of working in an interior design and build company in a document controller role with administration, with set up and roll out experience with Procore. The role requires someone who is equally comfortable with team working and taking ownership of tasks in office and site-based locations.


Skills, Knowledge and Experience

Essential:

  • Experience of working in a similar or comparable role (2 Years)
  • Experience of using, and training personnel to use, Procore for day-to-day operational use. (1 year)
  • Experienced in the use of Microsoft Office 3665 including Teams, Sharepoint, Outlook, Word & Excel.
  • Excellent written and verbal communication skills.

Nice to have:

  • Knowledge of ISO systems such as 27001 (Information Security) and 9001 (Quality Control)


Person specification

  • Meticulous attention to detail and strong organisational skills, with a high level of accuracy.
  • Self-motivated and effective in collaborative team environments, as well as working independently.
  • Strong communication skills, both written and verbal.
  • Collaborative approach, consistent with sharing knowledge and resources
  • Confident, enthusiastic and positive attitude, with the ability to build relationships within the team, contractors and our clients.
  • Ability to plan, manage and prioritise workload & communicate requirements effectively.
  • Ability to multitask.


Key responsibilities:

  • Set up all required projects on Procore.
  • Training staff on document control processes and best practices.
  • Review and verify the accuracy of documents before they are filed or distributed to ensure adherence to QA standards.
  • Track document revisions and ensure that the latest versions are accessible to all team members.
  • Ensuring project teams adhere to document management, CAD/Revit standards/procedures.
  • Monitoring and reporting of accurate records of incoming and outgoing project information, including collating and uploading project team information.
  • Collaborate with project teams to ensure that all necessary documentation is collected and maintained throughout the project lifecycle.
  • Creating Excel/word templates for company use.
  • Produce project programmes using Microsoft Project.
  • Help to undertake internal audits for our ISO accreditations.
  • Identify areas for improvement in procedures and workflows.
  • Supporting the wider team/company with any related duties.


Ability to commute:

Based: London office

Travel when necessary (at the company’s expense) to our Manchester office, as well as project sites, to train personnel on the use of Procore.


Qualifications (Preferred)

  • Evidence of applicable system admin courses completed of: Procore and SharePoint.
  • You will be required to go through security clearance at the start of your contract.


Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.


DENTON is an equal opportunities employer. The company are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.


The Company endeavours to ensure that no employee, job applicant or candidate for promotion receives less favourable treatment because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (the “Protected Characteristics”).


Accordingly, the Company will endeavour to ensure that individuals are selected, promoted and receive treatment that is fair and on the basis of their relevant aptitudes, skills and abilities.


DENTON are committed to, as a minimum, paying London Living Wage.

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