Contracts administrator II

1 week ago

Hythe, United Kingdom Manpower UK - RISE Full time

Responsibilities

  • Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analysing existing contracts and making recommendations on various issues.
  • Monitors and manages contract expiration dates.
  • Works with moderate work direction and is skilled and knowledgeable to the position.
  • Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
  • Provide contract status reports to management for review.
  • Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
  • Provide support to Accounts Payable as required.
  • Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
  • Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
  • Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.

Skills and qualification

  • Microsoft Excel and other analysis tools
  • Experience within a large corporation or complex organisational setting.
  • Experience in engaging with contractors, in a developing country environment.
  • Experience of using SAP (or other) computerised maintenance management tools.
  • Business and ethics compliance. - Understanding of company
  • expectations relating to controls, reporting and compliance
  • Understanding and knowledge of the local country's commercial environment, and the role of government and regulatory authorities.
  • Ability to integrate security and community objectives into
  • plans for Service & Material Contracting.
  • Budgetary reporting and analysis skills
  • Solid written communication and reporting skills
  • Maintenance and Reliability (M&R) processes - Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
  • Knowledgeable of contracts terms and conditions
  • Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
  • Good observation and listening skills
  • Demonstrates high level of initiative.
  • Good interpersonal and motivation skills.
  • Good communications and presentation skills
  • Good organisational and administrative skills
  • Good communication skills (oral & written) in English
  • Ability to interact in a multi-cultural environment
  • Good Planning, execution and organisational skills
  • Excellent computing skills
  • Ability to work independently.

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