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Executive Assistant to Chief Executive Officer

2 months ago

Liverpool, United Kingdom McIver Scott Recruitment Full time

Company Description

McIver Scott Recruitment is a multi award winning recruitment business, based in Liverpool with over 20 years of experience.


We specialise in understanding the unique needs of both candidates and clients in various industries to make successful matches. With a focus on competency-based interviewing and psychometric assessments, we ensure a personalised and effective recruitment process and are retained to find the right "fit" for the business and candidate. We don't do square pegs and round holes


Role Description

The role for an Executive Assistant to the Chief Executive Officer at a long established hugely successful business in Liverpool with a UK wide client base.


We are seeking a highly organised and proactive Executive Assistant to support the CEO. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This role requires a professional approach, strong problem-solving abilities, and a commitment to providing high-quality administrative support.


Key Responsibilities:

  1. Administrative Support:
  • Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize materials for meetings, including agendas, presentations, and reports.
  • Take meeting minutes and ensure timely distribution to relevant stakeholders.
  • Handle incoming communications, including emails, phone calls, and correspondence, ensuring prompt responses when necessary.


  1. Project Coordination:
  • Assist in the planning and execution of projects, including tracking progress and ensuring deadlines are met.
  • Collaborate with various departments to gather information and provide updates to the executive team.
  • Conduct research and compile data for reports and presentations.
  1. Travel Management:
  • Arrange domestic and international travel itineraries, including booking flights, accommodations, and transportation.
  • Prepare travel expense reports and ensure compliance with company policies.


  1. Office Management:
  • Maintain an organized and efficient office environment, including managing supplies and equipment.
  • Oversee the onboarding process for new staff members, including coordinating training and orientation.


  1. Confidentiality and Discretion:
  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Exercise discretion in decision-making processes and communications.


  1. Relationship Management:
  • Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and team members.
  • Serve as a point of contact for the CEO, fostering effective communication and collaboration.


  1. Administrative Projects:
  • Assist in the development and implementation of administrative processes and procedures to improve efficiency.
  • Support special projects as assigned, demonstrating flexibility and adaptability to changing priorities.


Qualifications:

  • Experience: Minimum of 5 years of experience as an executive assistant.


Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organisational and time management skills.
  • Strong verbal and written communication abilities.
  • Ability to prioritise tasks and manage multiple deadlines effectively.
  • Attention to detail and problem-solving skills.
  • Professional approach and ability to work independently as well as part of a team.


Working Conditions:

This position is a hybrid based with a minimum of 3 days per week in the office.


What is on offer? The client is committed to providing a supportive and inclusive work environment. As an Executive Assistant, you will play a crucial role in our organisation’s success by ensuring smooth operations and supporting the CEO. We offer competitive salaries, benefits, and opportunities for professional development.