Committee Operations Assistant

3 weeks ago


London, United Kingdom Asta Capital Limited Full time
Job Description

Committee Operations Assistant

Deliver high quality and professional committee and governance support to clients and internal stakeholders.

Ensure the smooth operation of the client boards and committee meetings.


Key Tasks:

Deliver committee operations services that are efficient, effective and meet customer expectations. To include:

• Client and Syndicate Boards / Management Committees

• Client Underwriting, Reserving and Investment Committees

• Asta client focused governance forums (COG, POWG, AWG, IMSC, RISC)

Carry out preparatory tasks for committee meetings in line with agreed service levels:

• Schedule meetings, book meeting rooms and order refreshments

• Update Asta’s central committee schedule, communicating changes to relevant stakeholders

• Prepare and issue agendas, establishing which papers are required and who will be presenting

• Request and chase for meeting papers

• Create meeting packs in line with agreed quality standards

Act as the point of contact for related director/member/attendee queries.

Facilitate the smooth operation of each client governance meeting by attending ‘in-person’ meetings as required to ensure the room is set up appropriately, the technology works and the meeting is being recorded.

May be required to take minutes for ad hoc meetings.

Following client governance meetings:

• Maintain meeting attendance records

• Liaise with chair and external outsourced firm if appropriate to agree the draft minutes and issue to members within agreed service levels.

• Maintain action logs, issuing updates to action owners as soon as possible after the meeting.

Liaise with the Company Secretariat team to align agendas, papers and scheduling. May be required to provide support during peak times.

Provide other administrative support as may be required from time to time.


Key technical skills:

  • Competent MS Office user
  • Prior experience in an administrative role and/or meeting customer service levels
  • Experience of working with committees and senior level individuals in a regulatory environment desirable but not essential



  • London, United Kingdom Asta Capital Limited Full time

    Committee Operations AssistantFind out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.Deliver high quality and professional committee and governance support to clients and internal stakeholders.Ensure the smooth operation of the client boards and committee meetings.Key Tasks:Deliver committee...


  • London, United Kingdom House of Commons UK Parliament Full time

    Positions - 4 Band / Grade - C Salary - £27,500 - £31,190 per annum Post Type - Concurrent Contract Type - Permanent Working Pattern - Full Time Leave entitlement - Starting at 30 days per annum, pro-rata Pension - Civil Service Pension Scheme Closing Date 21st February 2023 at 23:55 Interview Date(s) - provisional 2 March 2023 Additional File -...

  • Committees Officer

    1 week ago


    London, United Kingdom The Graduate Project Full time

    Role Overview Our esteemed client is in search of a seasoned Committees Officer. As a Committees Officer, you will play a pivotal role in ensuring the provision of impeccable committee services to foster effective engagement. The Committee Officer will foster member and committee engagement through a sophisticated committee framework. The Committees Officer...


  • London, United Kingdom Royal Borough of Greenwich Full time

    **Committee Services Assistant (6 month Secondment or Fixed Term Contract)**: Career Grade: SO1 - PO1 Do you have experience in providing an effective high-quality support service to Council committees, other Member level bodies, appeal panels or partnership boards? The Royal Borough’s Committee Services Section is a small team responsible for the...


  • London, United Kingdom Love Success Plc Full time

    **Committees' Administrator**: - Job Reference: JK/Comm - Date Posted: 20 June 2023 - Recruiter: Love Success plc - Location: City of London, London - Salary: £27,000 to £28,000 - Bonus/Benefits: excellent benefits - Sector: Administrator/ Office Assistant/ Data Entry - Job Type: Permanent - Work Hours: Full Time Committees'...


  • London, United Kingdom Southwark Cathedral Part time

    Overview Southwark Cathedral has been a place of Christian worship for over 1400 years. Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by cultural venues such as Tate Modern, Shakespeare’s Globe and Borough Market, the offices of major companies as well as schools and diverse residential communities. It is an...


  • London, United Kingdom Excel Recruitment Full time

    This prestigious membership organisation is looking to recruit a Committees Executive to provide a range of administrative and project support with particular emphasis on contributing to the management of high-level committees. Key Responsibilities of the Committees Executive Role: Provide committee secretariat support to boards and working groups, working...

  • Committee Manager

    3 weeks ago


    London, United Kingdom Royal College of Physicians Full time

    Salary:  Grade 4. Appointments for this role will generally be made at £30,142. Please note, for internal applicants the salary will be reflected by pay and award policy Working arrangements:  Full time (35 hours per week) Standard working hours between 9am – 5pm, Monday to Friday. Hybrid working, with a minimum of 6 days per month in the office ...


  • London, United Kingdom UK Parliament Full time

    House of Commons The House of Commons is a unique and exciting place to work right at the heart of the UK's thriving democratic system.  Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of...


  • London, United Kingdom Housekeeping Assistant Full time

    Our multi-award-winning organisation is looking to recruit a Housekeeping Assistant to join our Hospitality team. This role may include some weekend working.The role of Housekeeping Assistant will involve the delivery of Hospitality Services within our Campus, Care Homes, and Community Centres to excellent standards.This post is for 20 hours per week...


  • London, United Kingdom Department for Work and Pensions Full time

    **The Social Security Advisory Committee (SSAC - Committee Members x5** The Department for Work and Pensions (DWP) are recruiting **5 committee members for The Social Security Advisory Committee (SSAC)**, an independent statutory body, funded by DWP. It is the UK Government’s advisory body on social security matters. In addition to providing advice and...


  • London (Central), United Kingdom Financial Conduct Authority (FCA) & Payment Systems Regulator (PSR) Full time

    Chair, Regulatory Decisions Committee & Enforcement Decisions CommitteeFinancial Conduct Authority (FCA) & Payment Systems Regulator (PSR) The FCA ensures that financial markets work well for individuals, for businesses and for the economy. The FCA has core objectives to protect consumers, protect and enhance the market integrity of the UK financial system...


  • London, United Kingdom Royal College of Physicians Full time

    **Job title**: Committee Services Administrator **Contract type**: Permanent **Salary**:Grade 4. Appointments for this role will be made at £29,480. _Please note, for internal applicants the salary will be reflected by pay and award policy_ **Working arrangements**: Full time, 35 hours per week. Standard working hours between 9am - 5pm, Monday to Friday....


  • London, United Kingdom Thorburn McAlister Ltd Full time

    Our client is a challenger bank based in London and part of a respected and established overseas group. We are seeking a highly experienced and dynamic individual to serve as the Chair of the Risk Committee for the retail bank. As the Chair, you will play a pivotal role in overseeing and managing the bank's risk management framework, ensuring that it...


  • London, United Kingdom ICON College of Technology and Management Ltd Full time

    **JOB TITLE: COMMITTEE SECRETARY/ PA TO THE PRINCIPAL’S OFFICE** **Reporting to**:The Principal **Working with**:ThePrincipal and liaising with Vice-Principal (Academic Affairs), Vice-Principal (External Affairs), the Managing Director and Minutes writer of different Subcommittees of Academic Board and other Committees. **Introduction**: The new role of...


  • London, Greater London, United Kingdom International Rescue Committee Full time

    The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations...


  • London, United Kingdom Civil Aviation Authority Full time

    **Date**:2 Apr 2024 **Location**: London, GB **Company**:Civil Aviation Authority **Air Travel Insolvency Protection Advisory Committee** **(ATIPAC)** **Seeking Independent Panel Members** £450 day-rate (inc. WTD) 4-year appointments All Committee members are expected to take an active part in ATIPAC’s four half day Committee meetings per year,...


  • London, United Kingdom International Rescue Committee Full time

    Requisition ID:  req48080 Job Title:  Philanthropy Manager, UK Sector:  Fundraising Employment Category:  Permanent  Employment Type:  Full-Time ( Hours) Salary:  £45,000 per annum Location:  London, UK Work Arrangement: Hybrid (work from London office at least 2 days per week) Prospectus is excited to be partnering with the...

  • Portfolio Advisor

    3 days ago


    London, United Kingdom International Rescue Committee Full time

    **Requisition ID**: req46656 **Job Title**: Portfolio Advisor (Frameworks & Global Awards) **Sector**: Awards Management **Employment Category**: Fixed Term **Employment Type**: Full-Time **Compensation**: GBP 53,000.00 - 53,971.14 Annually **Location**: London, UK **Work Arrangement**: In-person **BACKGROUND** Over the past 80 years, the...


  • London, United Kingdom BGC Group Full time

    Main purpose of the Role: To assist Enterprise Risk and Operational Resilience team in day-to-day activities across the Cantor, BGC and GFI group. Facilitate the ongoing assessment and testing activities with the IBS business owners to demonstrate and report on the ability to operate within agreed impact tolerances; Define, implement, and take...