Business Adminstration Assistant

4 weeks ago

Dundee, United Kingdom Urban Foresight Full time
Job Description

Location: Dundee


We believe that passionate people can achieve extraordinary things.


We are seeking a motivated business administration professional for an important role in our unique and growing business. You will play a crucial role in ensuring the smooth operation of our business processes and supporting our team in achieving their goals.


Urban Foresight is the UK’s leading place-based innovation consultancy. We work with ambitious clients around the world on projects that improve lives, protect the environment, and boost local economies.


You should apply if you are:


  • motivated to take an important role in a growing business.
  • enjoy working with passionate people.
  • excited to be involved in a purpose-driven company that delivers meaningful social, economic, and environmental outcomes.


This will be a permanent role based in our Dundee office.


The role


This role will provide essential support services to our teams in Newcastle and Dundee, and contribute to wider business activities. You will support functions across the Operations team, including bid and contract management, information management, and record keeping for HR, finance and facilities. Typical activities will include:


  • identifying and tracking bid opportunities through online portals
  • supporting the development and submission of tenders
  • maintaining project and business databases and records
  • monitoring data management procedures and compliance within the company
  • assisting with administration tasks such as travel arrangements, event planning and scheduling meetings 
  • collaborating with team members to streamline processes and improve efficiency
  • handling incoming enquiries and requests in a professional and timely manner
  • communicating professionally and appropriately with employees across the business


Skills and experience

 

You will be detail-oriented, highly organised, and possess strong communication skills.


As an ideal candidate, you would have:


  • previous experience in a similar role in a professional office environment. 
  • be a flexible, well organised self-starter who is able and willing to support a wide range of activities
  • excellent communication and interpersonal skills. 
  • high level of competency in Microsoft applications including Sharepoint, Word, Excel, Teams, and Outlook. 
  • excellent verbal and written communication skills.
  • ability to think logically and be methodical, with a high attention to detail.
  • enthusiasm, willingness to learn and to go that extra mile.
  • knowledge of the importance of data privacy and best practice in information management best practice.


About Urban Foresight


Urban Foresight is the UK’s leading place-based innovation consultancy. We are a mission driven business that works with ambitious clients around the world on projects to improve lives, protect the environment and deliver new economic opportunities.

  

We think deeply about how to turn big ideas into actions that can have a lasting and transformational impact.

 

The ideal candidate will be passionate about sustainability and innovation, excited about what we do, and keen to contribute to our mission to make good things happen. 


Urban Foresight offers a competitive salary and benefits package, as well as opportunities for professional development and growth.


How to apply


Applications should be made in the form of a full CV and covering statement sent to people@urbanforesight.org by 22nd May 2024.


Please indicate in your covering statement why you want the job, your salary expectations and notice period.


Urban Foresight strives to be an equal opportunities employer and welcomes applications from all suitably qualified persons





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