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Personal Assistant to Operations Director

3 months ago

Kingston upon Hull, United Kingdom Avocet Trust Full time

Personal Assistant to Operations Director / SMT


The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Location: Hull, East Yorkshire, HU9 1DN

Salary: £12.00 per hour – Negotiable

Contract: Part time, Permanent

Hours: 22.5 hours per week

Benefits: Bike to Work Scheme, Discounts for Membership at Hull City and Leisure facilities, Death in Service benefit, BHSF Health Scheme, On-Site Parking, Access to the Blue Light Card scheme

We are the Avocet Trust; a supportive, friendly and passionate team of carers.

We are a charity established in 1991 who specialises in providing high quality care for Residential, Short Stay and Day Care to vulnerable adults in over 40 properties across Hull and the East Riding.

We are at the top of our game. Our clients receive the best care, our carers thrive in our environment.

Our service is the best, and as result it is in high demand.

We are now looking for a friendly and energetic candidate to provide a full PA service to the Operations Director/SMT including management of the Head Office reception area.

In addition to this, as our Personal Assistant you will:

  • Provide personal assistance and support to the Operations Director/SMT.
  • Provide a full diary management for the Operations Director/SMT.
  • Prepare and distribute the Trust Board papers according to fixed timescales
  • Prepare and distribute the sub-committee papers according to fixed timescales
  • Take, produce and distribute minutes of meetings.
  • Manage the Trust Board and subcommittee diary.
  • Complete and submit of CQC Registration documentation.
  • Organise the AGM and other events as required
  • Produce statistical reports as required by Operations Director/SMT.
  • Provide administrative support to other members of the senior management team when requested.
  • Produce of newsletters when required.
  • Involvement with fund raising as required.
  • Update the Trust’s website.
  • Assist with the production of marketing material such as annual reports and leaflets.
  • Support to the general administrative team if required.
  • Oversee Info email inbox and distribute emails accordingly
  • Maintain Companies House information
  • Assume responsibility for the organisation of events

In order to be successful in this role you should have previous experience in a similar PA / Administrative role alongside the ability to successfully and accurately take and present meeting minutes.

If you are ready to join us and make a real difference in someone’s life today, click on “APPLY” and forward an up-to-date copy of your CV for consideration in the first instance.

No agencies please.