Client Account Administrator, auction house

21 hours ago


Berkshire, United Kingdom D.R.A.W RECRUITMENT Full time

A leading Auction House is seeking a detail-oriented and proactive Client Accounting Administrator to join their finance team. This pivotal role involves managing client-related financial operations, supporting buyers and vendors, and ensuring smooth post-sale processes. The successful candidate will demonstrate excellent communication and organisational skills, with the ability to manage multiple responsibilities in a fast-paced environment.


Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.

 Key Responsibilities:

General Finance & Administrative Tasks:

  • Monitor the department inbox, forward or respond to email enquiries as appropriate.
  • Handle general finance enquiries from buyers, vendors, and staff members.
  • Create, credit, or re-issue invoices on an ad-hoc basis.
  • Process refunds, allowances, and cancellations for defaulting buyers.
  • Resolve posting queries raised by the Financial Controller and Management Accountant.
  • Provide holiday cover for other administrators in the department.

Buyer Accounts:

  • Identify and post incoming bank transfers, including large third-party payments requiring AML checks.
  • Identify and post incoming SagePay transactions.
  • Reconcile and balance credit card payments taken; prepare paying-in reports.
  • Handle cash/cheque banking and produce associated paying-in reports.
  • Create, post, and email buyer invoices following sales.
  • Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
  • Record and manage deposit payments where required.
  • Process post auction sale transactions..

Skills & Competencies:

  • Previous administration experienced within an accounting department.
  • Customer service experience
  • AAT qualification, or currently studying an advantage but not essential.
  • Strong attention to detail and high level of accuracy.
  • Knowledge of Microsoft Dynamics Navision desirable but not essential.
  • Intermediate/Advanced Excel.
  • Effective time management and ability to prioritise workloads.
  • Excellent communication and interpersonal skills.
  • Familiarity with AML regulations and auction industry processes is an advantage.
  • Flexibility and willingness to help with non-core finance adhoc duties.

What They Offer:

  • Flexible working arrangements (full or part-time).
  • Competitive salary based on experience.
  • Opportunity to work in a renowned auction house with a collaborative and dynamic team.

If you are passionate about finance and enjoy working in a unique, fast-paced environment, we would love to hear from you.



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