Client Accounting Specialist

6 days ago


Berkshire, United Kingdom D.R.A.W RECRUITMENT Full time

D.R.A.W RECRUITMENT's Auction House is seeking a highly organised and proactive Client Accounting Administrator to join their finance team. This key role involves managing client-related financial operations, supporting buyers and vendors, and ensuring smooth post-sale processes.

About the Role

The successful candidate will have excellent communication and organisational skills, with the ability to manage multiple responsibilities in a fast-paced environment.

Key Duties:
  • General Finance & Administrative Tasks:
    • Manage the department inbox, responding to enquires as appropriate.
    • Handle general finance enquiries from buyers, vendors, and staff members.
    • Create, credit, or re-issue invoices on an ad-hoc basis.
    • Process refunds, allowances, and cancellations for defaulting buyers.
    • Resolve posting queries raised by the Financial Controller and Management Accountant.
    • Provide holiday cover for other administrators in the department.
  • Buyer Accounts:
    • Post incoming bank transfers, including large third-party payments requiring AML checks.
    • Post incoming SagePay transactions.
    • Reconcile and balance credit card payments taken; prepare paying-in reports.
    • Handle cash/cheque banking and produce associated paying-in reports.
    • Create, post, and email buyer invoices following sales.
    • Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
    • Record and manage deposit payments where required.
    • Process post auction sale transactions.

We offer a competitive salary package, ranging from £30,000 to £40,000 per annum, depending on experience.

Essential Skills:
  • Administration experience within an accounting department.
  • Customer service experience.
  • AAT qualification, or currently studying (an advantage but not essential).
  • Strong attention to detail and high level of accuracy.
  • Knowledge of Microsoft Dynamics Navision (desirable but not essential).
  • Intermediate/Advanced Excel.
  • Effective time management and ability to prioritise workloads.
  • Excellent communication and interpersonal skills.
  • Familiarity with AML regulations and auction industry processes (an advantage).
  • Flexibility and willingness to help with non-core finance ad-hoc duties.


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