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PA - hybrid

2 months ago

Central London, United Kingdom Bain and Gray Full time

We are looking for a switched on, tech savvy PA who is hungry for a step up and a challenge Joining the most friendly team, based in the City, this is a busy role supporting 3 members of the Senior Team.

Candidates must have experience working in a fast-paced environment and ideally have supported more than one principal at the same time. You will be doing everything from international travel bookings and creating itineraries to managing diaries and always keeping 10 steps ahead The right attitude and personality will be everything for this company, they want someone willing to learn and to be trained up, a strong team player is a must

You will be working closely with another EA and Office Assistant and together you will be a supportive team Great company perks on offer such as summer Friday hours (half day), regular team drinks and hybrid working.

Duties may include:

  • Provide proactive and comprehensive PA support, ensuring smooth day-to-day operations
  • Manage correspondence and routing information as necessary
  • Coordinate and manage complex schedules, including meetings, appointments and events, resolving any scheduling conflicts promptly
  • Organise domestic and international travel, including flights, accommodation, transportation and detailed itineraries
  • Organise and prepare material for meetings in a timely manner
  • Attend meetings, take actions and distribute comprehensive notes to participants, ensuring action points are followed up accordingly
  • Conduct research and prepare presentations and reports as required
  • Assist with events, including customer meetings, offsites and team socials
  • Manage expense claims and invoices
  • Provide support for tasks as required by the Executive Business Manager
  • Provide cover for Office Assistant and Executive Business Manager as required
  • Maintain strict confidentiality, discretion and loyalty

The ideal candidate will have:

  • 2-3 years of corporate PA experience, working in fast paced environment
  • Have supported more than 1 individual at any one time
  • Be willing to learn
  • Be a strong team player
  • Have an excellent attitude

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.