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EA supporting senior level MD/managment within IT of top Investment Bank 6 month contract

4 months ago

Central London, United Kingdom Paragon Personnel Ltd Full time

This role is for an experienced level Executive Assistant supporting senior level Directors within Technology Division of this world-renowned Investment Bank.  Your confidentiality, a strong work ethic and common-sense approach will be valued. 

As a friendly professional, you will be relied upon to manage and take responsibility for your stakeholders’ diaries and everyday needs, effectively and proactively prioritizing to ensure the bankers seamlessly are able to serve the needs of their clients.

Hours 9am – 5pm - 5 days in the office

6 month contract (possibility of extending/moving to perm)

Key duties:

  • Managing daily activities: advanced, complex, proactive diary management, facilitating swift set-up of client and internal/external meetings, video conference calls and business partner meetings (high volume).  The ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
  • Managing complex multi-leg travel arrangements within policy.  Co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics. 
  • Process invoices and T&E expense claims for team members.
  • Become an integral part of business, understand changeable group priorities and business expectations
  • Assist with staff on-boarding and off-boarding, which may include requesting equipment setup and system access

Key requirements:

  • At least five years of administrative experience, ideally experienced supporting at Managing Director level (or equivalent)
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Can demonstrate pro-activity and ownership within a role