Team PA at Family Office in Mayfair

4 weeks ago

Central London, United Kingdom Lavender Jones Recruitment Full time

This family office that supports a number of HNW families to manage their entire wealth is looking for Team PA to join the team.  They are based in lovely open plan offices in Mayfair with a team of 12ppl and whilst the role is to support across the team, it will be working very closely with their charming COO who will be a great boss to work for as she is very approachable and down to earth. She is very open to profiles for this role and willing to consider taking someone junior who is looking to build their admin/PA career and who she can train up, or someone who has already got some proven PA/OM experience that can add value and take more off her plate. Either way, for the right person there is room to grow and take on more depending on their strengths. Duties will include but not be limited to:

Team PA duties:

  • Booking all travel arrangements for the team.
  • Compiling and sorting team expenses.
  • Tracking and logging Investor Relations emails.
  • Supporting the COO with specific operational projects.
  • Organising team-building activities, events and socials.

    Office Admin duties:

  • Managing office and kitchen supplies, placing orders as needed.
  • Coordinating mail distribution and courier services.
  • Maintaining office equipment and arranging for repairs when necessary.
  • Handling incoming calls and correspondence, redirecting them as appropriate.
  • Registering scheduled visitors with the main desk, greet and assist visitors, clients, and vendors in a courteous and professional manner.
  • Data entry, presentation preparation, and assisting with other documents as requested.
  • Organising and maintaining documents through efficient filing systems.
  • Ensure the cleanliness and organisation of the office space.
  • Overseeing maintenance tasks, including repairs and renovations.
  • Managing relationships with vendors and service providers.
  • Developing and implement office policies and procedures to optimise efficiency.

    As this is a new role it requires someone who is proactive and eager with a positive, hands-on approach who wants to learn and dive in. It’s a really lovely role that will offer long term growth. This role is 5 days in the office.

    Salary: £35-40k + Discretionary bonus

    Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants. 

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